[00:00:01] ON OUR AGENDA PRIOR TO THAT, IF YOU WOULD. AND IF YOU ARE ABLE, STAND AND JOIN ME FOR A MOMENT OF SILENCE. [CALL TO ORDER ] AND IF YOU´D JOIN ME IN THE PLEDGE OF ALLEGIANCE. ONE NATION UNDER GOD, INDIVISIBLE, WITH LIBERTY AND JUSTICE FOR ALL. AND AT THIS TIME, I'D LIKE TO ASK CITY COUNCIL TO JOIN ME UP FRONT HERE. [PRESENTATION(S)] I HAVE A PRESENTATION. AND I'M GOING TO ASK JENNIFER SUMMERS TO JOIN US. JENNIFER. MAYOR. SO YOU MAY WANT TO HELP ME A LITTLE BIT ON THIS BECAUSE I HAVE A PROFESSIONAL RECOGNITION STATEMENT FOR JENNIFER SUMMERS, CERTIFIED GOVERNMENT FINANCE OFFICER. GFOAT. OKAY. IT'S NOT GFOAT? I MEAN, BECAUSE IT'S LIKE YOU ARE KIND OF LIKE THE GREATEST OF ALL TIME. GOVERNMENT FINANCE OFFICERS ASSOCIATION OF TEXAS. OKAY. IT IS MY HONOR TO FORMALLY RECOGNIZE JENNIFER SUMMERS, FINANCE DIRECTOR OF THE CITY OF DECATUR, FOR ACHIEVING THE DISTINGUISHED CERTIFIED GOVERNMENT FINANCIAL OFFICER CGFO DESIGNATION FROM THE GOVERNMENT FINANCE OFFICERS ASSOCIATION OF TEXAS. THIS CREDENTIAL REPRESENTS FAR MORE THAN THE COMPLETION OF A RIGOROUS PROFESSIONAL STANDARD. IT REFLECTS JENNIFER'S UNWAVERING COMMITMENT TO ETHICAL STEWARDSHIP, TECHNICAL EXCELLENCE AND THE HIGHEST LEVEL OF PUBLIC FINANCIAL MANAGEMENT. THE CGFO DESIGNATION IS EARNED BY ONLY THOSE WHO DEMONSTRATE DEEP MASTERY OF GOVERNMENTAL ACCOUNTING, BUDGETING, FINANCIAL REPORTING, AND INTERNAL CONTROLS. COMPETENCIES THAT ARE ESSENTIAL TO THE LONG TERM FINANCIAL HEALTH OF A CITY. JENNIFER'S ACHIEVEMENTS STRENGTHENS OUR ORGANIZATION AND REINFORCES THE TRUST OUR CITIZENS PLACE IN ALL OF US. HER LEADERSHIP, DILIGENCE, AND INTEGRITY ELEVATE THE ENTIRE FINANCE DEPARTMENT AND SET A STANDARD OF PROFESSIONALISM THAT BENEFITS EVERY CORNER OF OUR COMMUNITY. ON BEHALF OF THE CITY OF DECATUR, IT IS MY HONOR TO CONGRATULATE MISS SUMMERS WITH THIS CERTIFICATION. THANK YOU SO MUCH. THANK YOU. [APPLAUSE]. THANK YOU ALL. CONGRATULATIONS. TAKE THAT WITH YOU AS WELL. THANK YOU SO MUCH. THANK YOU. ALL RIGHT. SUSE, DO WE HAVE ANYONE SIGNED UP FOR A PUBLIC COMMENT TONIGHT? NO, SIR. NOT AT THIS TIME. ALL RIGHT. ITEM 1. [1. CONSIDER AND TAKE APPROPRIATE ACTION ON A RESOLUTION COMMEMORATING THE LAYING OF THE CORNERSTONE BY THE DECATUR MASONIC LODGE NO. 447 FOR THE DECATUR FIRE DEPARTMENT STATION 2. RESOLUTION R2025-12-32] CONSIDER AND TAKE APPROPRIATE ACTION ON A RESOLUTION COMMEMORATING THE LAYING OF CORNERSTONE BY THE DECATUR MASONIC LODGE. MAYOR AND COUNCIL. GOOD EVENING. THIS RESOLUTION IS FOR FIRE STATION NUMBER TWO. THE CEREMONIAL CORNERSTONE LAYING BY THE MASONS LODGE REQUIRES A RESOLUTION BY THE GOVERNMENT BODY FOR THE MASONS LODGE OF TEXAS TO ALLOW IT TO HAPPEN. AND WE DO HAVE MEMBERS OF THE DECATUR LODGE HERE PRESENT WITH US TONIGHT. AND CHIEF BENNETT IS AVAILABLE TO TALK TIMELINES IF YOU SO DESIRE. OTHERWISE, THIS IS A SIMPLE RESOLUTION. AND YOU ALSO DID THIS ON FIRE STATION ONE AND YOUR RECENT POLICE PROJECT. WELL, I WOULD ASK OUR REPRESENTATIVES FROM MASONIC LODGE IF YOU WOULDN'T MIND STAND JUST FOR RECOGNITION FOR OUR TEAM. THANK YOU. WE APPRECIATE YOUR ATTENDANCE TONIGHT. COUNCIL, ANY QUESTIONS? OTHERWISE, WE'LL LOOK FOR A MOTION. I'LL MAKE A MOTION TO APPROVE RESOLUTION R-2025-1234. ALL RIGHT. SO WE HAVE A MOTION. I'LL SECOND THAT. WE HAVE A SECOND. ALL THOSE IN FAVOR SAY AYE. AYE. OPPOSED? ALL RIGHT. THAT ITEM PASSES. THANK YOU SO MUCH. ITEM 2. CONSIDER THE FIRST READING OF AN ORDINANCE REGARDING EVENT PERMITTING. [2. CONSIDER FIRST READING OF AN ORDINANCE REGARDING EVENT PERMITTING. ORDINANCE 2026-01-01] GOOD EVENING, MAYOR AND COUNCIL. THIS IS A CULMINATION OF A LOT OF WORK THAT WENT INTO THIS. AND I DO HAVE THE EVENT PERMITTING PACKET THAT WILL BE GOING OUT TO APPLICANTS. I WOULD LIKE TO SHARE THAT WITH YOU, AND YOU'LL BE ABLE TO SEE THE PRESENTATION THAT WE HAVE ON THAT. [00:05:07] THANK YOU, SIR. THANK YOU. THANK YOU. SO WHAT I JUST HANDED YOU IS IS PULLED TOGETHER TO TRY TO REPRESENT WHAT THE EVENT PERMIT PACKET THAT WILL GO OUT TO ANY TYPE OF APPLICANT THAT COMES IN AND ASKS FOR A SPECIAL EVENT PERMIT SO THAT THEY HAVE THOSE THINGS AND IT'S GOING TO KIND OF GO THROUGH WHAT WAS IN THAT PACKET ON THERE. AND YOU'LL SEE THAT THE FIRST THING THAT'S ON TOP OF IT IS A LETTER TO THE APPLICANT, BASICALLY PROVIDING THE PURPOSE OF THE EVENT PERMITTING ORDINANCE, GIVING THE DEFINITION OF WHAT OUR AUDIENCE CALLS OUT FOR A SPECIAL EVENT. THE EFFECTIVE DATE OF THAT ORDINANCE, AND THEN A DETAIL OF THE PACKET WHICH INCLUDES THE APPLICATION, THE EVENT MANUAL, A FIRE SAFETY CHECKLIST, APPLICATION FOR OFF DUTY PERSONNEL, AND THEN FEES THAT WILL BE EFFECTIVE APRIL 1ST, 2026, AND THEN A COPY OF THE APPROVED ORDINANCE. SO THAT EVENT APPLICATION IS THE NEXT PAGE IN THERE. YOU CAN SEE IT'S ABOUT FOUR PAGES LONG. IT'S MOSTLY YES OR NO QUESTIONS AS TO WHAT YOUR EVENT IS. HAS A SMALL AREA TO FILL OUT FOR A DESCRIPTION OF THE EVENT, AND ALL OF THE EVENT APPLICANT'S INFORMATION, SO THAT WE CAN GET IN TOUCH WITH ANYBODY WHEN WE NEED TO. THESE EVENT APPLICATIONS NEED TO BE SUBMITTED AT LEAST 60 DAYS PRIOR TO AN EVENT, ESPECIALLY WHENEVER WE HAVE STREET CLOSURES AND THINGS LIKE THAT SO WE HAVE TIME TO GET THEM THROUGH CITY COUNCIL FOR APPROVAL, BUT THEY CAN BE SUBMITTED UP TO ONE YEAR IN ADVANCE OF THE EVENT. THERE ARE SOME ALLOWANCES IN THERE FOR SMALLER EVENTS THAT CAN BE REVIEWED IN A SHORTER TIMELINE. AND THOSE WILL JUST BE HANDLED ON A CASE BY CASE BASIS. AND THEN THE FINAL VERSION WILL BE PROVIDED IN A FILLABLE PDF OR A PRINTOUT FORMAT FOR THE APPLICANT. AND THEN ONCE WE ESTABLISH THIS PROCESS AND WE HAVE A GOOD FIRM GRASP ON IT, WE'LL HAVE AN ONLINE VERSION THAT WILL GO THROUGH OUR ONLINE PERMITTING SYSTEM. SO THEY'LL HAVE THREE SEPARATE WAYS THEY'LL BE ABLE TO FILL THIS APPLICATION OUT. THE EVENT MANUAL IS THE NEXT PAGE THAT'S IN THERE, PROVIDES GUIDANCE AND THE PROCESSES FOR THIS PROCESS. AND THEN IT ALSO GIVES THAT PLATFORM WHEN WE IDENTIFY TROUBLE AREAS OR AREAS THAT WE FIND ARE NOT WELL COMMUNICATED OTHERWISE TO THE COMMUNITY THAT WE CAN PUT IT INTO THIS EVENT MANUAL. SO THIS WILL BE CONSTANTLY CHANGING AS WE FIND PROBLEM AREAS AND SPEED BUMPS IN THE PROCESS. THE NEXT IS A FIRE SAFETY CHECKLIST. WENT THROUGH THE FIRE DEPARTMENT TO LOOK THROUGH THIS AND MAKE SURE IT HAD ALL OF THE INFORMATION THAT THEY WERE WANTING TO HAVE ON THIS. IT ALSO HAS A PLACE FOR THEM TO RECOGNIZE THAT THESE THINGS HAVE TO BE IN PLACE FOR FIRE DEPARTMENT REQUIREMENTS. THERE IS AN APPLICATION IN THERE FOR OFF DUTY PERSONNEL. THIS IS FOR FIRE AND POLICE AND HOW MANY PEOPLE THAT THEY'RE WANTING TO HAVE FOR THEIR EVENT AND WHAT THOSE PROCESSES WOULD BE. NEXT PAGE DOES HAVE THE FEES FOR THE ORDINANCE. THIS IS WHAT WE HAVE AT THIS TIME FOR THIS. THIS IS A WORK IN PROGRESS THAT WE'RE STILL WORKING THROUGH TO IDENTIFY ALL OF THE FEES THAT WOULD BE CAPTURED WITH THE EVENT ORDINANCE. AND MOST OF THESE, SO LIKE THE GENERAL APPLICATION FEE, THAT'S UP THERE FOR $50 FOR THAT APPLICATION TO COME IN. IT'S NOT EVEN ADOPTED IN OUR ORDINANCE AS A FEE AT THIS TIME. THAT WILL BE ON THE NEXT FEE SCHEDULE ADOPTION THAT WE HAVE MOVING FORWARD. MOST OF THE OTHER THINGS IN THERE PERTAIN TO MOBILE FOOD UNITS. SOME OF THOSE THINGS, DUE TO STATE LAW, WILL BE GOING AWAY IN THE NEXT FEW MONTHS, BUT WE'LL STILL HAVE SOME TEMPORARY EVENT, FOOD PERMITS AND SEASONAL EVENT FOOD VENDORS THAT WILL STILL COME INTO PLAY. FIRE DEPARTMENT HAS THE SAME TYPE OF MOBILE FOOD VENDOR PERMITS AND THEN HAVE TEMPORARY STRUCTURES SUCH AS TENTS AND CANOPIES AND THINGS LIKE THAT. AND THEN IF A FIRE WATCH OR SPECIAL EVENT STANDBY PERSONNEL ARE NEEDED. WILL, DID YOU HAVE A QUESTION? YES, SIR. YES, MR. SMITH. SO, CLASS ONE, TWO AND THREE. SO I CAN SEE THE NUMBERS. WHY IS THREE LOWER THAN ONE AND TWO? IT ALL HAS TO DO WITH THE SPECIFIC TYPE OF FOOD TRUCK THAT IT IS. [00:10:02] WHETHER IT IS FULL SERVICE, WHETHER IT IS ONLY SERVING PREPACKAGED FOODS, WHETHER IT'S BEVERAGES AND THINGS LIKE THAT. SO THE CLASSES OF MOBILE FOOD UNIT ARE DEFINED IN THE HEALTH ORDINANCE. YES, SIR. THANK YOU. AND THEN LASTLY, WHAT'S IN THERE IS A COPY OF THE ORDINANCE THAT'S HERE FOR FIRST READING TONIGHT. ONCE THIS ORDINANCE IS CODIFIED AND A COPY IS AVAILABLE THROUGH OUR CODE OF ORDINANCES, WE CAN REMOVE THAT SO THAT THE EVENT PACKET ISN'T AS BULKY AS IT IS RIGHT NOW, BECAUSE THAT'S THE BULK OF WHAT'S IN THERE RIGHT NOW. IT WOULD ONLY BE ABOUT TEN PAGES WITH ALL OF THE APPLICATIONS AND EVERYTHING WITHOUT THAT EVENT ORDINANCE. AND SO THAT'S ALL I'VE GOT FOR THIS. ANY QUESTIONS? THANK YOU. THANK YOU SO MUCH. THIS IS A FIRST READING, SO IF THERE ARE NO OTHER QUESTIONS WE'LL MOVE ON. THANKS, WAYNE. ITEM 3. CONSIDER AND TAKE APPROPRIATE ACTION ON A SECOND READING OF AN ORDINANCE TO REPEAL AND REPLACE ORDINANCE NUMBER 2024-05-10 AND [3. CONSIDER AND TAKE APPROPRIATE ACTION ON A SECOND READING OF AN ORDINANCE TO REPEAL AND REPLACE ORDINANCE NOS. 2024-05-10 AND 2010-04-07 REGARDING VEHICLE TOWING AND VEHICLE STORAGE FACILITIES AND PROVIDING FOR NEW PROVISIONS OF CHAPTER 13 OF THE CODE OF ORDINANCES, “TRAFFIC AND MOTOR VEHICLES,” RELATED TO VEHICLE TOWING AND VEHICLE STORAGE FACILITIES REGULATION, FEES, AND PENALTIES. ORDINANCE 2025-12-44] 2010-04-07. GOOD EVENING, MAYOR AND COUNCIL. THIS IS THE SECOND READING OF THE ORDINANCE TO REPEAL AND REPLACE PREVIOUS PROVISIONS REGARDING TOWING AND VEHICLE STORAGE FACILITIES. AND AS YOU RECALL, THERE HAS BEEN A STATE LAW CHANGE IN 2023 THAT WE ARE WORKING TO ACCOMMODATE WHILE ALSO MAINTAINING QUALITY FOR PEOPLE RECEIVING THESE SERVICES IN THE COMMUNITY. THE BIG QUESTION AT THE FIRST READING, THE LAST TIME YOU ALL CONSIDERED THIS AT THE DAIS WAS THE DISTANCE OF THE VEHICLE STORAGE FACILITY. AND BASED ON YOUR COMMENTS, HOW WE HAVE RECRAFTED THIS IS WITHIN THREE MILES OF THE CITY LIMITS OF THE CITY OF DECATUR. AND IF YOU DON'T HAVE ANY OTHER QUESTIONS, THEN I BELIEVE THAT'S THE MAJOR ITEM THAT WAS ADDRESSED. AND IF YOU HAVE ANY OTHER QUESTIONS, I'D BE HAPPY TO ANSWER THOSE. THANK YOU. THANK YOU FOR THE REPORT. QUESTIONS FROM COUNCIL? HEARING NONE. WE'LL LOOK FOR A MOTION. MR. MAYOR, I'D LIKE TO MAKE A MOTION TO APPROVE ORDINANCE 2025-1244. SECOND. SO WE HAVE A MOTION AND A SECOND. ANY FURTHER DISCUSSION? ALL THOSE IN FAVOR SAY AYE. AYE. OPPOSED? AND I'LL ABSTAIN. ALL RIGHT. PUBLIC HEARING ITEMS. ITEM FOUR. WE'LL OPEN UP THIS ITEM AT 6:13. [4. RP-25-0013 – CONSIDER AND TAKE ACTION REGARDING A REQUEST TO REPLAT LOTS 1 AND 2, BLOCK 1, DELGADO PLACE, BEING A REPLAT OF LOT 5, BLOCK 11, DEVEREUX ADDITION, PORTION OF LOT 4, BLOCK 10, DEVEREUX ADDITION, ABANDONED PORTION ELM STREET, ABANDONED PORTION ALLEY IN THE DEVEREUX ADDITION, LOCATED IN THE CITY OF DECATUR, WISE COUNTY, TEXAS. (505 N LANE STREET – ROGELIO DELGADO)] CONSIDER TAKING ACTION REGARDING A REQUEST TO REPLAT LOTS ONE AND TWO, DELGADO PLACE. YES, SIR. GOOD EVENING, MAYOR AND COUNCIL, LISA HANNON, PLANNING DIRECTOR FOR THE RECORD. I'D LIKE TO ENTER OUR STAFF REPORT INTO THE RECORD BY REFERENCE IN ITS ENTIRETY. SO THIS IS A REPLAT FOR 505 NORTH LANE STREET. IT CAN BE LEGALLY PLATTED PER THE TEXAS LOCAL GOVERNMENT CODE. IT MEETS THE MINIMUM REQUIREMENTS OF THE SUBDIVISION ORDINANCE. THEY'RE BASICALLY JUST SPLITTING THE PROPERTY INTO TWO LOTS. IT DID REQUIRE SPECIAL EXCEPTION ON THE SETBACK OF THE EXISTING DUPLEX STRUCTURE ON THE NORTH LOT, THAT WAS RUNNING CONCURRENTLY WITH OUR REPLAT APPLICATION. THERE IS ALSO A SPECIFIC USE PERMIT THAT'S RUNNING CONCURRENTLY, AS THEY, ON THE SOUTH LOT, HAVE AN ACCESSORY STRUCTURE THAT THEY ARE REQUESTING TO BECOME AN ACCESSORY DWELLING UNIT. IT WILL NEED TO BE BROUGHT UP TO MINIMUM STANDARDS TO BECOME HABITABLE. SO THE REPLAT IS .81 ACRES. THERE'S AN EXISTING SINGLE FAMILY HOUSE, EXISTING ACCESSORY STRUCTURE ON THE SOUTH LOT, REQUESTING TO CONVERT THAT AGAIN TO AN ACCESSORY DWELLING AND IMPROVEMENTS ARE REQUIRED. AND THEN ON THE NORTH LOT THERE IS AN EXISTING DUPLEX STRUCTURE. NO NEW CONSTRUCTION IS PROPOSED, ONLY INTERIOR RENOVATIONS. AND THAT DOES NOT TRIGGER ANY REQUIREMENTS FOR CURB, GUTTER AND SIDEWALKS FOR THIS PROPERTY. THERE'S SOME PICTURES OF SOME OF THE EXISTING CONDITIONS. SO WE NOTIFIED 16 PROPERTY OWNERS. WE DID NOT RECEIVE ANY RESPONSES AS OF DECEMBER 16TH. DEVELOPMENT SERVICES STAFF RECOMMENDS APPROVAL CONTINGENT UPON APPROVAL OF THE SPECIFIC USE PERMIT BY CITY COUNCIL, WHICH IS RUNNING CONCURRENTLY TODAY. THE PLANNING AND ZONING RECOMMENDED APPROVAL WITH STAFF´S CONDITIONS 5 TO 0. COMMISSIONER BERUBE WAS ABSENT, AND THE BOARD OF ADJUSTMENTS UNANIMOUSLY APPROVED THE SPECIAL EXCEPTION FOR THE NON-CONFORMING SETBACK ON THE DUPLEX STRUCTURE AT THE DECEMBER 15TH MEETING. ANY QUESTIONS FOR STAFF? COUNCIL? ALL RIGHT. WELL DO WE HAVE ANYBODY FROM THE PUBLIC WHO WANTS TO MAKE A COMMENT ON THAT? IS THERE ANY OTHER STAFF REPORTS? WE'LL GO AHEAD AND LOOK FOR A MOTION. [00:15:07] I'LL DO ONE RIGHT NOW IF YOU'RE READY. IF YOU'LL CLOSE THE PUBLIC HEARING. CLOSE THE PUBLIC HEARING, EFFECTIVE 6:15. LOOK FOR A MOTION. I'LL STILL MAKE A MOTION. I MOVE TO APPROVE RP-25- 0013, CONTINGENT UPON APPROVAL OF SUP-25-0005 BY THE CITY COUNCIL. SECOND. SO WE HAVE A MOTION AND A SECOND. ANY FURTHER DISCUSSION ON THAT MOTION? ALL THOSE IN FAVOR SAY AYE. AYE. OPPOSED? ALL RIGHT. THAT ITEM PASSES. ITEM 5 IS A PUBLIC HEARING ITEM. [5. RP-25-0016 – CONSIDER AND TAKE ACTION REGARDING A REQUEST TO REPLAT LOT 2R, BLOCK 17, SOUTH DECATUR ADDITION, AND BEING A REPLAT OF LOT 2, AND PART OF LOT 3, BLOCK 17, SOUTH DECATUR ADDITION, TO THE CITY OF DECATUR, WISE COUNTY, TEXAS. (801 S TRENCHARD STREET – JORGE ALBERTO GARCIA RAMIREZ)] WE'LL OPEN THAT UP AT 6:16. THIS IS RP-25-0016. YES, SIR. AGAIN, LISA HANNON, PLANNING DIRECTOR, WILL ENTER OUR STAFF REPORT INTO THE RECORD BY REFERENCE IN ITS ENTIRETY. SO THIS IS 801 SOUTH TRENCHARD STREET. IT CAN BE LEGALLY PLATTED, AND IT DOES MEET THE MINIMUM REQUIREMENTS OF THE SUBDIVISION ORDINANCE. IT REQUIRED A SPECIAL EXCEPTION FOR THE SETBACKS ON THE EXISTING FRONT PORCH OF THE SINGLE FAMILY RESIDENTIAL STRUCTURE, AND THE CARPORT THAT WAS RUNNING CONCURRENTLY. IT'S 0.344 ACRES. IT'S AN EXISTING SINGLE FAMILY STRUCTURE AND BOARD OF ADJUSTMENTS APPROVED BOTH OF THOSE SPECIAL EXCEPTIONS FOR THE FRONT SETBACK OF THE PRIMARY STRUCTURE AND THE CARPORT AT THE DECEMBER 15TH MEETING. SO WE NOTIFIED 18 RESIDENTS, PROPERTY OWNERS ADJACENT. NO RESPONSES WERE RECEIVED AND DEVELOPMENT SERVICES STAFF WAS RECOMMENDING APPROVAL CONTINGENT UPON THE SPECIAL EXCEPTION BY BOARD OF ADJUSTMENTS, WHICH THEY UNANIMOUSLY APPROVED AT THE DECEMBER 15TH MEETING. SORRY. ALL RIGHT. ANY QUESTIONS FROM COUNCIL? ALL RIGHT. ANY OTHER STAFF REPORTS? DO WE HAVE ANYONE SIGNED UP FOR PUBLIC COMMENT? ALL RIGHT. WE WILL CLOSE THAT ITEM AT 6:17. WHAT'S THE PLEASURE OF THE COUNCIL? I´LL MAKE A MOTION, OBVIOUSLY. OKAY. LET'S GO. I MOVE TO APPROVE RP-25-0016. SECOND. ALL RIGHT, SO HAVE A MOTION AND A SECOND. ANY FURTHER DISCUSSION? ALL THOSE IN FAVOR SAY AYE. AYE. OPPOSED? ALL RIGHT. THAT ITEM PASSES. THANK YOU. [6. SUP-25-0005 – PUBLIC HEARING AND DISCUSSION REGARDING THE FIRST READING OF AN ORDINANCE TO ALLOW A DETACHED ACCESSORY DWELLING IN A SF-2, SINGLE-FAMILY RESIDENTIAL ZONING DISTRICT, ON APPROXIMATELY 0.403 ACRES OF LAND LOCATED AT 505 N LANE STREET, DECATUR, TEXAS. (505 N LANE STREET – ROGELIO DELGADO) ORDINANCE 2026-01-02] WE'LL OPEN UP ITEM 6. IT'S ALSO A PUBLIC HEARING AT 6:17. YES, SIR. SO THIS IS THE SPECIFIC USE PERMIT FOR 505 NORTH LANE STREET FOR THE ACCESSORY DWELLING UNIT. AND IT DOES REQUIRE THE SPECIFIC USE FOR THAT EXISTING STRUCTURE. IT IS PERMITTED THROUGH THE SPECIFIC USE PERMIT. COUNCIL CAN APPROVE OR DENY AFTER P&Z RECOMMENDATION. SO THE REPLAT IS IN PROCESS. YOU'RE HEARING THE REPLAT. DECEMBER 2ND, PLANNING AND ZONING RECOMMENDED APPROVAL WITH CONDITIONS. SO THE REPLAT WAS APPROVED WITH COUNCIL TONIGHT WITH THOSE CONDITIONS, IT'S ZONED SF-2. THERE ARE EXISTING STRUCTURES THE SOUTH LOT, THE PRIMARY RESIDENCE AND THE ACCESSORY UNIT AND THE DUPLEX ON THE NORTH LOT, WHICH WAS BUILT BACK BEFORE THE 90S. THE EXISTING LAND USE IS TRADITIONAL NEIGHBORHOOD, AND A SPECIFIC USE ACCESSORY DWELLING IS CONSISTENT WITH OUR COMPREHENSIVE PLAN FOR THE TYPE OF LAND USE. AGAIN, IT'S AN EXISTING STRUCTURE. NO DEVIATIONS, JUST INTERIOR RENOVATIONS ARE REQUIRED. THE STRUCTURE IS REQUIRED TO BE BROUGHT UP TO THE MINIMUM PROPERTY STANDARDS OUTLINED IN OUR RECENTLY ADOPTED ORDINANCE 2025-10-37. BUILDING PERMITS AND INSPECTIONS WILL BE REQUIRED. WE NOTIFIED 16 RESIDENTS AND WE RECEIVED NO RESPONSES AS OF DECEMBER 16TH, DEVELOPMENT SERVICES STAFF IS RECOMMENDING APPROVAL WITH THE CONDITION THAT BUILDING PERMITS ARE OBTAINED AND INSPECTIONS ARE APPROVED BEFORE THE SUP-IS RECORDED. AND PLANNING AND ZONING RECOMMENDED APPROVAL WITH STAFF'S CONDITIONS 5 TO 1. HERE FOR ANY QUESTIONS. ALL RIGHT. QUESTIONS? ANY OTHER STAFF REPORT? 5 TO 0. THAT'S FINE. ANY OTHER STAFF REPORT? NO, SIR. ALL RIGHT. ANYONE SIGNED UP FROM THE PUBLIC ON THIS ITEM? ALL RIGHT. WE WILL CLOSE THIS ITEM AT 6:19 FOR A PUBLIC HEARING. ALL RIGHT, COUNCIL, THIS IS A FIRST READING. SO UNLESS THERE'S ANY OTHER COMMENT, WE'LL MOVE ON TO ITEM 7. [7. SUP-25-0006 – PUBLIC HEARING AND DISCUSSION REGARDING THE FIRST READING AN ORDINANCE TO AMEND APPENDIX “B,” “ZONING” OF THE CODE OF ORDINANCES OF THE CITY OF DECATUR, TO GRANT A SPECIFIC USE PERMIT (SUP) TO ALLOW A CONVENIENCE STORE WITH GASOLINE SALES, IN A RESTRICTED BUSINESS (C-1) ZONING DISTRICT, ON AN APPROXIMATE 0.55-ACRE TRACT OF LAND BEING LEGALLY DESCRIBED AS LOT 15R, BLOCK 1, LIPSEY ADDITION, CITY OF DECATUR, WISE COUNTY, TEXAS, ALSO KNOWN AS 2806 S FM 51. (2806 S FM 51 – GREAT ABODE INVESTMENTS) ORDINANCE 2026-01-03] OPEN THAT UP AT 6:20. THIS IS SUP-25-0006. YES, SIR. THIS IS A SPECIFIC USE PERMIT REQUEST FOR 2806 SOUTH FM 51. THEY´RE REQUESTING A CONVENIENCE STORE WITH GASOLINE SALES IN A RESTRICTED BUSINESS ZONING DISTRICT, WHICH DOES REQUIRE THE SPECIFIC USE PERMIT. A SPECIFIC USE PERMIT CAN BE APPROVED BY CITY COUNCIL AFTER PLANNING AND ZONING RECOMMENDATION. [00:20:07] SO THE REPLAT WAS RUNNING CONCURRENTLY. IT WAS ACTUALLY APPROVED BY CITY COUNCIL AT THE NOVEMBER 24TH MEETING. AGAIN, THE PROPERTY ZONED C-1 RESTRICTED BUSINESS. THE LAND USE IS COMMUNITY COMMERCIAL, WHICH ALLOWS FOR A PRIMARY LAND USE OF RETAIL COMMERCIAL CONSISTENT WITH THE 2050 COMPREHENSIVE PLAN. SO THIS SITE PREVIOUSLY HAD A CONVENIENCE STORE WITH GASOLINE SALES. BASED ON AERIALS THAT STAFF CAN OBTAIN WAS BACK IN 95 THROUGH APPROXIMATELY 2014-ISH. IT WAS DAMAGED BY FIRE IN APPROXIMATELY 2014 AND THEN SUBSEQUENTLY DEMOLISHED. SO THE PROPOSED DEVELOPMENT CAME BEFORE BOARD OF ADJUSTMENTS IN 2023, WHERE THEY REQUESTED A VARIANCE FOR PARKING. TO HAVE LESS PARKING THAN WAS REQUIRED. THAT VARIANCE REQUEST WAS TABLED. THEY WERE SUGGESTED TO GO BACK TO THE DRAWING BOARD AND SEE WHAT THEY COULD COME UP WITH. SO ROLL FORWARD TO 2025. WE HAVE NEW PLANS. THEY REMOVED ONE GAS PUMP ISLAND AND NOW THEY ARE COMPLIANT WITH ALL THE PARKING REQUIREMENTS OF THE CODE. SO I'M GOING TO SHOW A FEW ELEVATIONS THAT WERE PROVIDED TO STAFF. AND WE ALSO DO HAVE THE APPLICANT HERE IF WE HAVE QUESTIONS. ALL RIGHT. SO WE DO HAVE BUFFER REQUIREMENTS, WHERE IT IS ABUTTING RESIDENTIAL PROPERTIES. SO IT HAS TO BE BUFFERED WITH SCREENING FENCES, WALLS AND LANDSCAPING. AND THE APPLICANT IS AMENABLE TO THAT. WE DID HAVE A QUESTION BETWEEN THE PROPERTY TO THE NORTH DIRECTLY ADJACENT TO IT. AND THEY ARE PROPOSING TO ADD A CURB OF SIGNIFICANT STANDARDS TO KEEP TRAFFIC FROM GOING ON TO THAT NEIGHBORING PROPERTY, WHICH THEY DON'T HAVE THE RIGHT TO JUST CROSS OVER FOR THAT NORTH. SO THEY'VE ADDED A SIX FOOT WOODEN CEDAR FENCE AND CONTINUOUS DWARF HOLLY SHRUBS THAT WILL COME UP TO SIGNIFICANT HEIGHT. THE PROPERTY BEHIND THIS ALSO HAS, IT LOOKS TO BE A 6 TO 8 FOOT WOODEN FENCE AROUND THEIR PROPERTY. SO WE DID NOTIFY NINE RESIDENTS. SEVEN RESPONSES WERE RECEIVED, THREE WERE WITHIN OUR 200 FOOT RADIUS. SO THOSE THREE REPRESENT 37.8%, WHICH WILL, ON THE SECOND READING, REQUIRE A SUPERMAJORITY VOTE BY CITY COUNCIL. THE OTHER PROPERTY THAT WE RECEIVED RESPONSES FROM ARE OUTSIDE THE 200 FOOT RADIUS. SOME OF THE REASONS GIVEN WERE DETRIMENT TO THE NEIGHBORHOOD SAFETY, NOISE, TRAFFIC LIGHTS, DECREASING PROPERTY VALUES. BASED UPON OUR FINDINGS AND CONCLUSIONS IN THE STAFF REPORT AND THE CONSISTENCY WITH THE 2050 COMPREHENSIVE PLAN, DEVELOPMENT SERVICES STAFF RECOMMENDS APPROVAL OF SUP-25-0006. PLANNING AND ZONING RECOMMENDED APPROVAL 5 TO 0. COMMISSIONER BERUBE WAS ABSENT. AND AGAIN, THIS IS FIRST READING. BUT I DO THINK YOU MIGHT HAVE SOME PEOPLE THAT WANT TO SPEAK. ALL RIGHT. THANK YOU. DOES COUNCIL HAVE ANY QUESTIONS? DO WE HAVE ANY OTHER FURTHER STAFF REPORTS? DO WE HAVE ANYBODY SIGNED UP FOR THIS PUBLIC? MR. GLENN SPAIN. ALL RIGHT, MR. GLENN. LAST NAME? SPAIN. SPAIN. VERY GOOD. HEY, SIR, COME ON UP. AND IF YOU DON'T MIND, ANNOUNCE YOUR NAME AND YOUR ADDRESS, PLEASE. GLENN SPAIN, 2807 LIPSEY. THANK YOU, SIR. AND WELL, THANK YOU FOR LISTENING TO US. I'M ONE OF THE REPRESENTATIVE HERE OF OUR NEIGHBORHOOD. WE HAVE ANOTHER AND PERHAPS SOME THAT ARE ON ZOOM. I'M NO FOR SURE. PEOPLE ARE TRAVELING, BUT AT ANY RATE, WE JUST WANT TO VOICE OUR OPPOSITION TO THIS. THE PREVIOUS STATION IN STORE THAT WAS ON THAT PROPERTY WAS LOW KEY IN COMPARISON TO WHAT'S BEING PROPOSED TO REFILL THAT HALF ACRE OF OF LOT, WHICH SEEMED LIKE A SMALL SPACE FOR A SERVICE STATION TO SERVICE THE KIND OF TRAFFIC THAT COMES DOWN HIGHWAY 51. I'M NOT SURE IF YOU ALL HAVE A COPY OF THE PETITION, BUT SOME OF OUR NEIGHBORS GOT TOGETHER AND WE SIGNED A PETITION. WE TRIED TO FOCUS ON THE HOMES THAT WERE IN VIEW OF THE PROPOSED STATION OR WOULD BE AFFECTED [00:25:09] BY THE LIGHTING. AND SO WE LIMITED THE SCOPE OF RESIDENTS THAT WE ADDRESS THIS WITH. WE COULD HAVE GOTTEN MANY MORE SIGNATURES, I HAVE NO DOUBTS BECAUSE WE RAN INTO NO ONE THAT WANTS THAT STATION AT THAT INTERSECTION. THERE ARE THREE THINGS THAT I WOULD HIGHLIGHT QUICKLY, IS THAT THE TRAFFIC SAFETY CONCERNS HIGHWAY 51 IS BUSY AND GETTING BUSIER AS THE SUBDIVISIONS CONTINUE TO EXPAND OUT SOUTH OF TOWN. AND THAT'S ALREADY A BUSY INTERSECTION AT TIMES THERE ON JOHN STREET AND 51 COMING OUT OF THAT RESIDENTIAL AREA. NOISE AND LIGHT POLLUTION. MY HOUSE DOESN'T DIRECTLY BACK UP TO THAT. WELL, THERE ARE A FEW FEET THAT BACKS UP TO THAT PROPERTY, AND IT'S CERTAINLY WE'RE GOING TO BE AFFECTED AND OUR NEIGHBOR NEXT TO US, IT'S DIRECTLY BEHIND HIS HOME. AND UNFORTUNATELY, HE'S IN MEXICO CITY TONIGHT AND HOPEFULLY HE'S JOINING US BY ZOOM. BUT HE WAS GOING TO TRY AND IT IS CERTAINLY BE DETRIMENTAL TO THE QUALITY OF LIFE THAT WE'VE EXPERIENCED IN THE NEIGHBORHOOD AS WELL AS THE NEIGHBORS AROUND US. MY SECOND LARGEST CONCERN PERSONALLY. AND PEOPLE VOICED ALL KINDS OF CONCERNS. I DON'T WANT THE BEER STORE. SOME DON'T WANT THE TRAFFIC, SOME HAVE DIFFERENT ISSUES, PROPERTY VALUES THEY'RE CONCERNED ABOUT AND THAT SORT OF THING. BUT THIS STATION IS DIRECTLY ACROSS THE STREET FROM THE FAIRGROUNDS AND REUNION GROUNDS. THERE ARE SOME LARGE EVENTS THAT TAKE PLACE OVER THERE, AND WHENEVER THEY DO, AT TIMES WE'LL HAVE TRAFFIC THAT WILL PARK ALONG JOHN STREET SOMETIMES EVEN COMING UP LIPSEY STREET. WE HAVE PEOPLE THAT ARE, YOU KNOW, CROSSING HIGHWAY 51. I USED TO WALK ACROSS THE STREET TO EVENTS UP UNTIL A COUPLE OF YEARS AGO, AND I THOUGHT, THIS IS A LITTLE BIT TOO RISKY. SO I DON'T DO THAT ANYMORE, BUT. I'M SORRY YOUR TIME IS UP. PARDON ME? YOUR TIME IS UP. OH, MY GOODNESS. I'M JUST GETTING DOWN MY BEST POINTS. ALL RIGHT. THANK YOU. THANK YOU. THANK YOU FOR LISTENING. YOU BET. THANK YOU, MR. SPAIN. DO WE HAVE ANYONE ELSE THAT'S SIGNED UP? YES, SIR. WE HAVE MR. BRIAN STACEY. ALL RIGHT, MR. STACEY, WELCOME. IF YOU WOULD MAKE SURE THAT YOU GIVE YOUR NAME AND ADDRESS, PLEASE. YES, SIR. BRIAN STACEY. I'M AT 2804 SOUTH LIPSEY STREET, JUST ADJACENT BEHIND THE CORNER OF WHERE THIS PROPOSED GAS STATION IS. I TOO AM IN OPPOSITION OF THIS AND WOULD ASK YOU ALL TO CONSIDER BEING IN OPPOSITION OF THIS. WHEN I PURCHASED MY HOME IN THIS NEIGHBORHOOD, I WAS VERY FORTUNATE TO GET A HOME IN A VERY ESTABLISHED, QUIET NEIGHBORHOOD. AND LIKE MR. SPAIN AND OTHER PEOPLE HAVE ADDRESSED, MY CONCERN IS NOT THAT THERE'S A BUSINESS ON THAT CORNER. MY CONCERN IS THE AMOUNT OF TRAFFIC AND LIGHT AND NOISE POLLUTION, NOISE THAT IT'S GOING TO HAVE 24 OVER SEVEN ON THAT CORNER. WHEN WE DO HAVE EVENTS, LOTS OF PEOPLE PARK UP AND DOWN IN THE EASEMENTS ALREADY. AND JUST AS YOUR PLANNING AND ZONING SAID, THEY'RE MAKING THEM BUILD A BIG CURB BECAUSE THEY DON'T WANT THE TRAFFIC TO OVERFLOW INTO THAT NORTH BUSINESS. THERE'S NO WAY THAT THE TRAFFIC ISN'T GOING TO OVERFLOW AND COME INTO OUR NEIGHBORHOOD. I CAN IMAGINE HOW MUCH TRAFFIC IS GOING TO BE CUTTING THROUGH OUR NEIGHBORHOOD TO PRESCOTT AND COMING THROUGH THE NEIGHBORHOOD, JUMPING AROUND TO AVOID THE RED LIGHT. THEY'RE GOING TO BE JUMPING THROUGH OUR RESIDENTIAL STREETS TO GET TO THAT GAS STATION BACK AND FORTH FROM JOHN TO PRESCOTT AND ALL THAT, BECAUSE TRAFFIC'S ALREADY BAD ENOUGH ON 51. THEY'RE GOING TO WANT TO AVOID THE PRESCOTT LIGHT. SO I FEEL THEY'RE ALL GOING TO BE DRIVING THROUGH OUR NEIGHBORHOOD, WHICH WE HAVE LOTS OF KIDS AND ELDERLY COUPLES THAT WALK OUR NEIGHBORHOODS BECAUSE IT'S A GOOD, SAFE NEIGHBORHOOD. SO MY CONCERN ISN'T THAT IT'S A BUSINESS. MY CONCERN IS THAT IT'S GOING TO BE A 24/7 BUSINESS THAT'S GOING TO HAVE TRAFFIC AND LIGHTS AND NOISE. I AM ALL FOR BUSINESS. I WOULD HOPE THAT Y'ALL WOULD HOLD THIS LOT AND PROPOSE A BUSINESS THAT MIGHT HAVE A BUSINESS THAT WOULD BE MORE DURING BUSINESS HOURS. MY OTHER CONCERN IS THE PARKING. NOT TO THROW ANYONE ELSE UNDER THE BUS, BUT IF YOU GO AND LOOK ANYTIME DURING THE DAY WHILE CASA TORRES IS OPEN, THERE'S TRUCKS AND TRAILERS PARKED UP AND DOWN THE STREET. AND EVEN THOUGH THEY ADDED EXTRA PARKING IN THIS GAS STATION, I CAN ALMOST GUARANTEE YOU THAT THE TRUCKS AND TRAILERS WILL ALL BE PARKING IN THE EASEMENT OF THE ELECTRICAL EASEMENTS ON THE ROAD ON JOHN STREET, BLOCKING OUR ENTRANCE INTO THE NEIGHBORHOOD, [00:30:01] BECAUSE THERE WON'T BE ROOM FOR TRUCK AND TRAILER PARKING IN THAT GAS STATION ON SUCH A SMALL LOT. SO I'M MORE CONCERNED OF MY HOUSE BEING RIGHT THERE ON THE CORNER BESIDE IT AND COMING IN AND OUT AND ALL THE TRAFFIC THAT'S GOING TO BE ZIPPING AROUND THAT CORNER TO GET TO THAT GAS STATION. THANK YOU VERY MUCH FOR YOUR TIME AND YOUR CONSIDERATION AND ALLOWING US TO SPEAK. THANK YOU, MR. STACEY. SUZIE, DO WE HAVE ANYONE ELSE SIGNED UP? NO, SIR. ALL RIGHT. WE WILL THEN CLOSE THE PUBLIC HEARING AT 6:30. THIS IS A FIRST READING. ANY OTHER COMMENTS FROM COUNCIL? MR. MAYOR, WE DO HAVE THE APPLICANT IN. OH, SURE. I'M SORRY. THEY HAVE A PRESENTATION THEY WOULD LIKE TO GIVE. THEN I'M GOING TO REMOVE THE CLOSING THE HEARING AT 6:30. MY APOLOGIES. GOOD AFTERNOON. MAKE SURE YOU STATE YOUR NAME AND YOUR ADDRESS, PLEASE. I'M ROBIN CASEY. I'M AN ENGINEER OF RECORD FOR THIS PROJECT, AND I HAVE [INAUDIBLE] CLIENT HERE WITH ME ALSO. WELCOME. THANK YOU FOR YOUR OPPORTUNITY IN THIS BEAUTIFUL EVENING. I HAVE PUT TOGETHER A SLIDE AND ALSO THE SLIDE THAT WAS PRESENTED HERE. YOU CAN SEE OVER HERE. BASED ON THERE ARE A FEW CONCERNS THAT I HEARD, AND I WOULD LIKE TO EXPLAIN IT. SINCE I WORKED WITH TXDOT FOR SIX MONTHS TO GET OUR ACCESS ON IT. AND TXDOT REQUIRED SO MANY STUDIES. TRAFFIC STUDIES AND THEN TURN RADIUS AND EVERYTHING. WE WORK THROUGH DUE DILIGENCE. AND THEN TEXAS APPROVED THE ACCESS. AND THAT WAS IT TOOK ABOUT SIX PLUS MONTHS. AND THE REASON WHY BECAUSE THIS WAS APPROVED IN 2023, I GOT INVOLVED IN NOVEMBER OF 2024. AND TXDOT ACCESS WAS ONE OF THE KEY FOR THIS FACILITY. I WORKED WITH THEM AND WORK FOR TRAFFIC COUNT OF ACCESS AND EVERYTHING, AND THEN THEY APPROVED IT FINALLY. AND THE DAY THEY APPROVED IT, THE PLAT EXPIRED THE DAY BEFORE, ONE DAY EARLIER. SO THAT'S WHY WE CAME BACK WITH SUP. AND AGAIN, SO THAT'S REGARDING THE TRAFFIC SAFETY AND ALL I'VE WORKED THROUGH. AND YOU ALL ARE FAMILIAR WITH THE TXDOT HOW DUE DILIGENCE THEY ARE. AND I HAVE ALL THE TRAFFIC COUNT AND I'VE SUBMITTED TO CITY ALSO THE TXDOT APPROVED PLANS AS WELL. REGARDING LIGHTS, I'M PRETTY FAMILIAR WITH THE CITY ORDINANCES WHERE THEY REQUIRE WITHIN THE RESIDENTIAL HALF FOOT CANDLE LIGHTS AND ALSO BUFFER ZONE THAT THEY REQUESTED. SO I PUT TOGETHER AND ESPECIALLY THE RENDER THAT YOU SEE, THE REASON WHY I PUT TOGETHER HERE SO THAT EVERYBODY CAN SEE IT WHAT KIND OF GAS STATION IS GOING TO COME IN. IT IS VERY, WE HAVE THE GAS SYSTEM WILL BE FOR LOCAL. AND OUR PRIME OBJECTIVE IS TO SERVE THE COMMUNITY BECAUSE THAT IS CONVENIENCE THERE. SO. SO REGARDING LIGHT, WE WILL PROVIDE THE PHOTOMETRIC PLAN AND WE WILL. THE ORDINANCE REQUIRE ANYTHING BELOW 20 FOOT. AND WE ARE FULLY AWARE OF THAT. AND WE WILL WORK WITHIN THE CITY REQUIREMENTS. THANK YOU. ALL RIGHT. THANK YOU SIR. I APPRECIATE EVERYONE'S COMMENTS TODAY. DO WE HAVE ANYONE ELSE SIGNED UP OR ANY OTHER COMMUNICATIONS FROM PUBLIC? IF NOT, WE'LL CLOSE THAT AT 6:34 THEN. THANK YOU. THANK YOU. ALL RIGHT. AGAIN, THAT IS A FIRST READING. ANY COMMENTS FROM COUNCIL? WAYNE, WHAT'S THE ZONING ON THIS PROPERTY? C1. C1? DO WE HAVE A ZONING THAT ALLOWS GAS STATIONS WITHOUT SUP? THE C-2 ZONE. OKAY, JUST TO CLARIFY WHY THESE SPECIFIC USE PERMITS ARE AVAILABLE OR. YEAH, SPECIFIC USE PERMITS ARE PART OF THIS IS BECAUSE OF THESE ISSUES, RIGHT? AND WE RAN INTO THAT WITH THE FAMILIAR ONE IS THE COFFEE SHOP OVER CLOSE TO EDDIE'S NEIGHBORHOOD. AND THE WHOLE REASON THAT WE HAVE C-1, C-2, AND WE DO THE MASTER PLANS, AND THAT'S WHERE WE WANT THESE GAS STATIONS TO BE. AND IF PERHAPS THERE MIGHT BE A THE SPECIFIC USE PERMIT ALLOWS YOU TO PROVIDE ADDITIONAL REQUIREMENTS ON IF NEEDED. OKAY. YEAH. BUT IT ALSO ALLOWS A GAS STATION WHEN IT'S NOT TYPICALLY ALLOWED IN A C1. CORRECT. RIGHT. IF IT'S VOTED ON. YES. ALL RIGHT. [00:35:04] ANY OTHER QUESTIONS OR COMMENTS? SO, WAYNE, WHEN THE OLD CHEVRON STATION WAS THERE BEFORE IT BURNT DOWN, WERE THERE ANY ISSUES WITH LIPSEY ADDITION OR ANYBODY HAVING PROBLEMS WITH THE GAS STATION BEING THERE? OBVIOUSLY THE SIZE AND MAGNITUDE, OF COURSE, THE RENDERING LOOKS BEAUTIFUL. LIVING ON THE SOUTH SIDE OF TOWN, I WOULD REALLY APPRECIATE THAT CONVENIENCE, INSTEAD OF HAVING TO DRIVE BACK INTO THE CENTER OF THE CITY, WHICH. I WAS NOT HERE WHEN THAT STORE WAS OPEN, SO I COULDN'T SPEAK TO HOW MUCH TRAFFIC WENT THROUGH THE LIPSEY ADDITION AND WHAT WAS THERE. SOME OF THE MORE SENIOR STAFF MIGHT BE ABLE. WELL, WHEN I WAS A TEENAGER, THERE WAS A CONVENIENCE STORE GAS STATION THERE, AND THAT WAS IN THE 70S. SO, I MEAN, THAT WAS A LONG TIME AGO. IT WAS THE 60S. IT WAS THE 70S. ALL RIGHT. ANY OTHER QUESTIONS FROM COUNCIL? ALL RIGHT. HEARING NONE. WE'LL GO TO ITEM 8 AND WE'LL OPEN THAT UP AT THAT PUBLIC HEARING AT 6:36. [8. SUP-25-0007 – PUBLIC HEARING AND DISCUSSION REGARDING THE FIRST READING OF AN ORDINANCE TO AMEND APPENDIX “B,” “ZONING,” OF THE CODE OF ORDINANCES OF THE CITY OF DECATUR, TO GRANT A SPECIFIC USE PERMIT (SUP) TO ALLOW THE SALE OF BEER AND/OR WINE FOR OFF-PREMISES CONSUMPTION, IN A RESTRICTED BUSINESS (C-1) ZONING DISTRICT, ON AN APPROXIMATE 0.55-ACRE TRACT OF LAND BEING LEGALLY DESCRIBED AS LOT 15R, BLOCK 1, LIPSEY ADDITION, CITY OF DECATUR, WISE COUNTY, TEXAS, ALSO KNOWN AS 2806 S FM 51. (2806 S FM 51 – GREAT ABODE INVESTMENTS) ORDINANCE 2026-01-04] THIS IS SUP-25-0007. YES, SIR. WE'LL ENTER OUR STAFF REPORT INTO THE RECORD BY REFERENCE IN ITS ENTIRETY FOR SUP-25-0007. 2806 SOUTH FM 51. AGAIN, IT'S A REQUEST FOR THE CONVENIENCE STORE WITH BEER AND WINE SALES FOR OFF PREMISES CONSUMPTION, WHICH DOES REQUIRE A SPECIFIC USE PERMIT. IT IS PERMITTED WITH A SPECIFIC USE PERMIT. COUNCIL CAN MAKE A DECISION AFTER THE PLANNING AND ZONING MAKES THEIR RECOMMENDATION. SO THE REPLAT WAS APPROVED. THE PROPERTY IS ZONED C-1 RESTRICTED BUSINESS. PREVIOUSLY HAD THE CONVENIENCE STORE ON IT FROM 95 TO ABOUT 2014, SO A SPECIFIC USE PERMIT IN 2023 WAS APPROVED FOR BEER AND WINE SALES FOR OFF PREMISES CONSUMPTION. WITH THE ORIGINAL RECONSTRUCTION OR NEW CONSTRUCTION OF THE CONVENIENCE STORE. IT WAS APPROVED BY CITY COUNCIL JUNE 6TH OF 2023. THAT SPECIFIC USE EXPIRED WHEN THE PLAT AND THE BUILDING PERMIT SUBMITTAL EXPIRED. SO WE HAVE TO START ALL OVER AGAIN. SO THE EXISTING LAND USE IS COMMUNITY COMMERCIAL, WHICH ALLOWS FOR RETAIL COMMERCIAL USE CONSISTENT WITH THE 2050 COMPREHENSIVE PLAN. SO AGAIN, HISTORY. IN 2023, NEW CONSTRUCTION WAS PROPOSED. THE VARIANCE WAS REQUESTED FOR PARKING, A REDUCTION IN PARKING THAT WAS TABLED. THEY'VE STARTED ALL OVER AGAIN WITH NEW CONSTRUCTION, NEW PLANS, REMOVING ONE GAS PUMP ISLAND AND THE PARKING IS COMPLIANT WITH THE CODE REQUIREMENTS. WE CAN SEE ALL THE PRETTY RENDERINGS, PRETTY COLOR PICTURES. THE ENGINEER WHO GAVE THE PRESENTATION IS CORRECT. THE CITY CODES DO HAVE LIMITATIONS ON LIGHTING, ESPECIALLY ADJACENT TO RESIDENTIAL PROPERTIES. YOU HAVE TO HAVE SO MANY FOOT CANDLES, CAN'T HAVE LIGHT SPILLAGE, HAS TO BE FULL CUT OFF, OR HAVE THE CUT OFF SHIELDS ON THE LIGHTS. THOSE WILL ALL BE REVIEWED AT TIME OF CIVIL PLANS AND AT TIME OF BUILDING PERMIT, AS WILL ALL THE LANDSCAPING AND BUFFERING REQUIREMENTS. SO WE NOTIFIED NINE RESIDENTS. EIGHT RESPONSES WERE RECEIVED, THREE ARE WITHIN THE 200 FOOT RADIUS. THAT THREE REPRESENTS 37.8%, I'M SORRY. WHICH WILL REQUIRE SUPERMAJORITY VOTE BY CITY COUNCIL AT THE SECOND READING. ALL THE OTHER PROPERTIES ARE OUTSIDE THE 200 FOOT RADIUS. AGAIN, PRETTY MUCH THE SAME REASONS WERE GIVEN FOR THE OFF PREMISES BEER WINE CONSUMPTION. DETRIMENT TO THE NEIGHBORHOOD, SAFETY, NOISE, TRAFFIC LIGHTS, DECREASE IN PROPERTY VALUES. HOWEVER, BASED ON THE FINDINGS AND CONCLUSIONS OUTLINED IN THE STAFF REPORT AND HOW IT'S CONSISTENT WITH THE COMPREHENSIVE PLAN, DEVELOPMENT SERVICES STAFF DOES RECOMMEND APPROVAL OF SUP-25-0007 AND PLANNING AND ZONING RECOMMENDED APPROVAL 5 TO 0 WITH COMMISSIONER BERUBE ABSENT. THIS IS A FIRST READING. ANY OTHER STAFF REPORTS? DO WE HAVE ANYONE SIGNED UP FOR PUBLIC COMMUNICATIONS ON THAT AND ANY OTHER COMMUNICATIONS? ALL RIGHT. HAVING NONE. WE WILL CLOSE THIS PUBLIC HEARING. COUNCIL. ANY QUESTIONS? ALL RIGHT. THIS IS A FIRST READING. WE'LL MOVE ON TO ITEM NINE, WHICH IS ALSO A PUBLIC HEARING ITEM. AND WE'LL OPEN CLOSE THAT MAYOR AT 640. THANK YOU. AND WE'LL OPEN UP ITEM NINE AT 640. THIS IS PD 25 004. [9. PD-25-0004 – PUBLIC HEARING AND DISCUSSION REGARDING THE FIRST READING OF AN ORDINANCE AMENDING ORDINANCE NO. 2023-08-23, AND APPENDIX B, “ZONING,” OF THE CITY’S CODE OF ORDINANCES AND THE CITY’S OFFICIAL ZONING MAP TO PROVIDE FOR AMENDMENTS TO THE CURRENT ZONING REGULATIONS ON A TRACT OF APPROXIMATELY 89.64 ACRES, VISTA PARK PLANNED DEVELOPMENT, TO UPDATE THE PLANNED DEVELOPMENT’S DEVELOPMENT STANDARDS. (1307 VISTA PARK DRIVE – BRIDGEROCK DEVELOPMENTS) ORDINANCE 2026-01-05] [00:40:01] YES, SIR. LISA HANNON, PLANNING DIRECTOR, WILL ENTER OUR STAFF REPORT INTO THE RECORD BY REFERENCE IN ITS ENTIRETY. SO VISTA PARK IS COMING TO US WITH AN AMENDMENT TO THEIR PLAN DEVELOPMENT. THEY'RE UPDATING ONE SMALL PORTION OF THEIR DEVELOPMENT STANDARDS. THE LAST ORDINANCE WAS APPROVED IN 2023 FOR PLAN DEVELOPMENT AMENDMENT. SO THE ORIGINAL PLAN DEVELOPMENT HAD A SIDE YARD SETBACK OF 10% OF THE LOT WIDTH. THEY ARE PROPOSING A SIDE YARD SETBACK OF FIVE FEET ON ALL RESIDENTIAL LOTS. THIS STILL CREATES THE TEN FOOT BUILDING SEPARATION BETWEEN SINGLE FAMILY DETACHED DWELLINGS. SO THIS PROPOSED AMENDMENT WILL PROVIDE SOME CLARITY AND CONSISTENCY WITH MOSTLY THE IRREGULAR SHAPED LOTS WHERE YOU HAVE TO DO THE BUILD LINE BACK A LITTLE BIT FURTHER. MAKES IT A LITTLE BIT WIDER. SO IF YOU HAVE A 67 FOOT WIDE LOT AND YOU HAD 10% OF IT AT 6.7FT, WHERE MOST OF THEM ARE THE STANDARD LOTS AND THEY ALREADY HAVE A FIVE FOOT SETBACK. SO THE DEVELOPERS JUST TRYING TO HAVE SOME CLARITY, CONSISTENCY FOR THE BUILDER OUT THERE. SO THE EXISTING AND PROPOSED ZONING IS STILL PLANNED DEVELOPMENT. THERE'S NO CHANGE TO THAT, AS IS THE EXISTING AND PROPOSED LAND USE IS COMPACT NEIGHBORHOOD. NO CHANGE IS PROPOSED FOR THAT. WE NOTIFIED 65 PROPERTY OWNERS. WE DID NOT RECEIVE ANY FORMAL RESPONSES. WE DID HAVE ONE EMAIL PHONE INQUIRY. AND BASED UPON THE FINDINGS AND CONCLUSIONS IN OUR STAFF REPORT, DEVELOPMENT SERVICES STAFF RECOMMENDS APPROVAL OF PLAN DEVELOPMENT AMENDMENT 25-0004. PLANNING AND ZONING COMMISSION ALSO RECOMMENDED APPROVAL 5 TO 0 WITH COMMISSIONER BERUBE ABSENT. AND THIS IS A FIRST READING. ALL RIGHT. ANY OTHER STAFF REPORT? NO, SIR. ANYONE SIGNED UP FOR PUBLIC HEARING ON THIS AND ANY OTHER COMMUNICATIONS OUTSIDE THAT? ALL RIGHT WE'LL CLOSE THE PUBLIC HEARING AT 6:42 COUNCIL, IF THERE ARE NO QUESTIONS, WE'LL MOVE ON. ITEM 10. THIS IS A NON PUBLIC HEARING ITEM. [10. COUNCIL WILL REVIEW NONSUBSTANTIVE AND SUBSTANTIVE UPDATES TO THE PERSONNEL POLICY, NO ACTION IS REQUIRED ON NON-SUBSTANTIVE ITEMS. CHAPTER 3 AND 4 PROVISIONS BELOW FALL TO THE AUTHORITY OF CITY COUNCIL. CHAPTER 5 CONTAINS NONSUBSTANTIVE UPDATES: A. CHAPTER 3: 1. CHAPTER 3 SECTION 07 – ON CALL, CALL BACK PROVISIONS B. CHAPTER 4: 1. CHAPTER 4 SECTION 09 – HOLIDAYS 2. CHAPTER 4 SECTION 10 – PTO 3. CHAPTER 4 SECTION 11 – SICK LEAVE 4. CHAPTER 4 SECTION 12 – INSURANCE 5. CHAPTER 4 SECTION 13 – COBRA 6. CHAPTER 4 SECTION 14 – RETIREMENT C. CHAPTER 5: 1. CHAPTER 5 SECTION 11 – ACCEPTABLE USE POLICY 2. CHAPTER 5 SECTION 12 – SOCIAL MEDIA 3. CHAPTER 5 SECTION 13 – PROHIBITED TECHNOLOGY (TIK-TOK) POLICY 4. CHAPTER 5 SECTION 14 – CASH HANDLING 5. CHAPTER 5 SECTION 15 – CONFLICT OF INTEREST, SOLICITATION, AND GIFTS 6. CHAPTER 5 SECTION 16 – CITY PROPERTY AND EQUIPMENT USE 7. CHAPTER 5 SECTION 17 – EMPLOYEE SAFETY 8. CHAPTER 5 SECTION 18 – WEAPONS CONTROL AND VIOLENCE PREVENTION 9. CHAPTER 5 SECTION 19 – ARRESTS, CONFINEMENTS, AND VIOLENCE PREVENTION 10. CHAPTER 5 SECTION 20 – POLITICAL ACTIVITY 11. CHAPTER 5 SECTION 21 – PERFORMANCE EVALUATIONS 12. CHAPTER 5 SECTION 22 – AI USE POLICY ] AND THIS NON-SUBSTANTIVE AND SUBSTANTIVE UPDATES ON PERSONNEL POLICY. NATE. GOOD EVENING, MAYOR AND COUNCIL. WE'RE ALMOST THERE. POLICIES. THE FINISH LINE IS WITHIN SIGHT. NOW, DON'T TAKE OFFENSE TO THAT SENIOR EMPLOYEE COMMENT EITHER. I THINK YOU JUST MEANT THE LONG TENURED. ALL RIGHT. I DO FIRST WANT TO LEAD WITH AN APOLOGY. SOME OF YOU ARE FAMILIAR WITH HOW WE. WELL, ALL OF YOU ARE FAMILIAR WITH HOW WE PUT THE PACKETS TOGETHER. ON TUESDAY, WE HAVE TO ESTABLISH OUR AGENDA, AND THEN BY THURSDAY, WE HAVE TO PUBLISH THE FULL PACKET. AND THOSE ARE STATE REQUIREMENTS. BECAUSE OF THOSE DEADLINES, YOUR BACKUP FOR THIS ITEM THAT WE'RE TALKING ABOUT TONIGHT IS RIGHT HERE. SO I DO WANT TO LEAD BY PASSING THAT OUT FIRST. AND IT DOES LOOK LIKE A LOT. BUT IF YOU'LL BEAR WITH ME AND ALLOW SOME GRACE, I'LL WALK YOU THROUGH. IT'S PRETTY SIMPLE. THAT. WHAT I GAVE TO YOU THERE FIRST IS ONE SINGLE ITEM FROM CHAPTER 3, AND YOU CAN START GLANCING THROUGH THAT IF YOU WANT. BUT I WANT TO ANSWER SOME QUESTIONS FIRST. SO JUST A QUICK REMINDER FOR ANYBODY FROM THE PUBLIC WHO MAY BE JOINING US VIA ZOOM OR WATCHING THIS LATER. WE'VE BEEN STEADILY REVISING OUR PERSONNEL POLICIES, AND WE'RE TRYING TO GET AN EFFECTIVE DATE OF JANUARY 1ST ESTABLISHED FOR ALL OF OUR POLICIES. AND SO WE'VE GONE THROUGH THIS SUBSTANTIVE VERSUS NON-SUBSTANTIVE PROCESS OF UPDATING EVERY SINGLE ONE OF OUR POLICIES, BREAKING THEM OUT OF A LARGE DOCUMENT, GETTING THEM INTO SINGLE DOCUMENTS SUCH AS WHAT YOU'RE HOLDING IN YOUR HANDS THERE, COUNCIL AND MAYOR. AT THE LAST TIME WE MET, YOU GUYS ASKED ME SPECIFIC QUESTIONS ABOUT HOLIDAY TIME. SO BEFORE WE GET TOO MUCH FURTHER ALONG IN THE DETAILS OF APPROVING ANYTHING TONIGHT, I WANT TO ANSWER THOSE QUESTIONS ABOUT HOLIDAY TIME. AND THEN I WANT TO ASK YOU TO TAKE NO ACTION ON HOLIDAY TIME. AND THAT'LL HOPEFULLY MAKE SENSE AFTER I PRESENT. SO YOU ASK STAFF TO PROVIDE FOR YOU, YOU KNOW, WHAT ARE THE MINIMUM STAFFING REQUIREMENTS? HOW MUCH DO THEY COST US? WHAT DOES IT COST IF WE ISSUE OVERTIME FOR FILLING POSITIONS OR WHAT DOES IT COST IF WE ISSUE [00:45:09] TIME AND A HALF FOR WORKING HOLIDAY? SO I WANT TO BREAK THAT DOWN WITH A SERIES OF SLIDES HERE. SO FIRE MAINTAINS FIVE PERSONS ON DUTY FOR A 48 HOUR SHIFT. AND AGAIN, THESE ARE GOING TO BE AVERAGE COSTS, RIGHT? WE JUST TOOK PAYROLL AND WE GOT AN AVERAGE OF THESE POSITIONS ACROSS THE BOARD. SO THIS IS AN AVERAGE IMPACT IN JUST SALARIES FOR THESE POSITIONS AND THIS 48 HOUR SHIFT. SO HERE'S FIRE´S MINIMUM STAFFING COST. HERE'S POLICE´S MINIMUM STAFFING COSTS. SAME CONCEPT OF AN AVERAGE SALARY ACROSS THE BOARD FOR A 12 HOUR SHIFT. AND THEN THE FINANCIAL IMPACT FOR THAT 12 HOUR SHIFT. POLICE ALSO MAINTAINS A MINIMUM OF FIVE WITH A SUPERVISOR, TWO OFFICERS AND THEN TWO COMMUNICATIONS STAFF. PUBLIC WORKS HAS MINIMUMS AT EACH PLANT AND THEN AT THE AIRPORT FOR FUEL QUALITY. AND THEIR STAFFING OBVIOUSLY IS A SINGLE BODY AND A SINGLE LOCATION FOR A SHORTER PERIOD OF TIME. BUT HERE ARE THEIR MINIMUM STAFFING NUMBERS AS WELL. SO THE FIRST QUESTION WAS, WHAT HAPPENS IF WE JUST GO AHEAD AND PAY THOSE FOLKS TIME AND A HALF? SO IF WE APPLY TIME AND A HALF, WE GO FROM AROUND 5900 TO 8700 PER SHIFT AT THE FIRE STATION. I'LL GIVE YOU A SUMMARY SLIDE HERE IN JUST A MOMENT. APPLY THAT SAME LOGIC TO POLICE. APPLY THAT SAME LOGIC TO PUBLIC WORKS STAFFING. AND THAT GETS YOU HERE. SO IF WE WERE TO LOOK AT OUR STANDARD PAY PER DAY OR PER SHIFT, HOWEVER YOU WANT TO THINK ABOUT THAT IN YOUR HEAD WOULD BE THERE IN THE GREEN ON THE LEFT. THAT'S YOUR STANDARD PAY AS IT IS TODAY, VERSUS IF WE WERE TO PAY HOLIDAY TIME AT TIME AND A HALF, THAT'S THE COST IT WOULD BE ON THE RIGHT THERE FOR EACH OF THOSE GROUPS OF EMPLOYEES. AND YES, THAT IS A PLAY ON CHRISTMAS BEING THIS WEEK WITH RED AND GREEN. SO THANK YOU FOR HUMORING ME. SO I HOPE THAT ANSWERS THE VERY FIRST QUESTION. AND AS WE KIND OF BREAK THIS DOWN FURTHER, WE APPLY THAT TO IF WE DID THAT ACROSS ALL 12 HOLIDAYS, RIGHT? SO THE TOTAL COST FOR THE FIRE DEPARTMENT WOULD BE JUST SHY OF 35,000. POLICE, JUST SHY OF 12,000, AND THEN PUBLIC WORKS JUST SHY OF 4000. SO ACROSS THE BOARD, IF WE WERE TO INCREASE HOW WE PAID HOLIDAY, THIS WOULD BE THE FINANCIAL IMPACT TO US ACROSS THE BOARD. SO THE SECOND QUESTION WAS, HOW MUCH HAVE WE SPENT IN OVERTIME HISTORICALLY FOR THE LAST 3 OR 4 YEARS? SO WE PULLED TOGETHER THE LAST THREE YEARS FOR YOU. AND JUST A QUICK REMINDER, IN FY 23, OVERTIME WAS NOT SPLIT OUT. AND IT WAS JUST PART OF YOUR SALARY LINES. IT WAS NOT SPLIT OUT AS A STANDALONE LINE. WE STARTED DOING THAT IN 24 AND WE'VE CARRIED IT ON EVER SINCE. AND YOU CAN SEE FOR FIRE IN FY 24, THEY WERE JUST SHY OF 80,000 BUDGETED AT 65. POLICE WAS JUST SHY OF 74,000 BUDGETED AT ABOUT 45. AND THEN YOU CAN SEE THE SIMILAR RESULTS THERE ON FY 25. SO I THINK THE QUESTION AROUND OVERTIME WAS HOW MUCH IS IT COSTING US TO HIRE BACK THESE FOLKS, IF FOLKS ARE TAKING OFF FOR HOLIDAYS? AND I WON'T SPEAK FOR THE CHIEFS, BUT I KNOW THAT'S SOMETHING THEY'RE GRAPPLING WITH RIGHT NOW IN THIS MOMENT, IS ALLOWING THESE YOUNG MEN AND WOMEN TO HAVE THEIR TIME OFF WHILE FACING, YOU KNOW, KEEPING THEIR MINIMUM STAFFING IN CHECK. SO I WANTED TO ANSWER THOSE QUESTIONS BECAUSE YOU'D ASKED ME. AND SO I PROVIDED THAT HERE IN THIS PRESENTATION. AND I'LL PAUSE RIGHT HERE AND SEE IF YOU HAVE ANY ADDITIONAL QUESTIONS BEFORE WE MOVE ON INTO WHAT'S BEFORE YOU. QUESTIONS? ALL RIGHT. CONTINUE. THANK YOU, MAYOR. SO WHAT I PASSED OUT THERE FOR YOU WAS THE FIRST ITEM, WHICH IS ITEM 10.A. CHAPTER 3, SECTION 07. ON CALL, CALLBACK PROVISIONS. THIS IS ACTUALLY A POLICY YOU HAVE ALREADY APPROVED. BUT THROUGH OUR DUE DILIGENCE IN DEALING WITH HOLIDAY, ONE OF THE THINGS THAT KEPT GLARING AT US WAS THIS PARTICULAR CHAPTER IN SECTION. WE WERE NOT ALLOWING FOR FOLKS ON CALL OR CALLBACK TO GAIN THEIR OVERTIME IF THEY WERE CALLED IN. SO, FOR EXAMPLE, THIS WEEK, TWO DAYS WORTH OF HOLIDAY. IF A PUBLIC WORKS EMPLOYEE IS CALLED IN OVER THE WEEKEND TO HANDLE A MAJOR WATER OR SEWER INCIDENT, THEY LOSE THE OPPORTUNITY TO MAKE OVERTIME. SO WE ADJUSTED CHAPTER 3, SECTION 07 TO CREATE ON CALL, CALL BACK PAY. AND IT'S PAID AT AN OVERTIME RATE DEPENDING ON WHERE THE EMPLOYEE IS AT IN THEIR PAY SCHEDULE. SO THAT'S WHAT ITEM 10.A IS ABOUT. AND THAT'S THE SINGLE POLICY THAT YOU HAVE THERE BEFORE YOU. COULD YOU EXPLAIN THAT ONE MORE TIME PLEASE? WITH AN EMPLOYEE HAVING A HOLIDAY IN THE SAME WEEK THAT THEY'RE CALLED OUT FOR EXTRA DUTIES, THEY'RE NOT GAINING OVERTIME WHEN THEY'RE CALLED OUT FOR THOSE EXTRA DUTIES. [00:50:04] WE'RE NOT ALLOWING HOLIDAY TIME TO COUNT TOWARDS TOTAL HOURS CALCULATED FOR THE PURPOSES OF OVERTIME. SO IN A SCENARIO LIKE WE HAVE THIS WEEK, WHERE YOU HAVE TWO DAYS WORTH OF HOLIDAYS IN THE MIDDLE OF THE WEEK, IF A PUBLIC WORKS EMPLOYEE IS CALLED OUT, SAY ON FRIDAY NIGHT AND THEY SPEND 18 HOURS IN THE FIELD, THEY'RE NOT GAINING OVERTIME ON THOSE 18 HOURS BECAUSE THE HOLIDAYS ARE NOT COUNTING TOWARDS THEIR OVERTIME CALCULATION. OKAY. WHAT THE CALLBACK POLICY HAS DONE IS IT HAS GUARANTEED THAT IF THOSE EMPLOYEES ARE CALLED OUT, THEY'RE EARNING AN OVERTIME RATE BASED ON WHERE THEY'RE AT IN SALARY. THANK YOU. RIGHT. OKAY. GOOD GREAT QUESTION. ANY OTHER QUESTIONS ON THAT ONE. AND I HAVE SPLIT THESE OUT INTO DIFFERENT ACTION ITEMS HERE IN A MOMENT. SO JUST KEEP THAT IN THE BACK OF YOUR MIND. MISS JACKSON, IF YOU WOULD SO KINDLY PASS THE NEXT STACK, PLEASE, MA'AM. THANK YOU. JUST A REMINDER THAT WE'RE GRAPPLING WITH SUBSTANTIVE VERSUS NON-SUBSTANTIVE. SO NON-SUBSTANTIVE ITEMS OR ITEMS THAT DON'T IMPACT THE EMPLOYEES PAY OR BENEFITS. AS SUBSTANTIVE ITEMS, OR ITEMS THAT EITHER IMPACT THE EMPLOYEES PAY OR BENEFITS, OR THE CHARTER REQUIRES THAT COUNCIL TAKE ACTION, OR IT'S SOME SORT OF SUBSTANTIAL CHANGE THAT WE BELIEVE WOULD CHANGE THE WAY WE INTERACT WITH OUR EMPLOYEES. SO THE VERY FIRST THING RIGHT OFF THE BAT IS YOU'LL NOTICE I DIDN'T GIVE YOU HOLIDAY AGAIN. AND MY ASK TONIGHT AND OUR LEADERSHIP TEAM THAT WE MET THIS MORNING, WE WOULD AGREE THAT IF WE DON'T MESS WITH HOLIDAYS AT THIS MOMENT, WE WOULD ALL BE SATISFIED WITH THAT. LET US GRAPPLE WITH THAT INSIDE THE FY 27 BUDGET PERIOD, WHERE YOU CAN SEE IT'S A SUBSTANTIAL COST TO BEGIN PAYING DIFFERENTLY HOW WE HANDLE HOLIDAYS. WE WOULD ASK THAT YOU ALLOW US TO HANDLE THAT DURING THE MIDDLE OF BUDGET SEASON, AND NOT NECESSARILY RIGHT HERE AT THIS POINT IN TIME. SO I'VE HIGHLIGHTED THAT ITEM HERE ON 10 (B), AND I'VE NOT GIVEN IT TO YOU IN DRAFT FORM, AND I WOULD JUST ASK THAT IF WE GO FORWARD TONIGHT, WE JUST OMIT THAT FROM THE LINE ITEMS THAT ARE HERE IN YOUR PACKET. THE FIRST THING YOU DO, HOWEVER, SEE THERE IN FRONT OF YOU, IS CHAPTER 4, SECTION 10, WHICH IS YOUR PTO. AT OUR LAST MEETING WHEN WE DISCUSSED THIS SPECIFIC POLICY, IT WAS LACKING SOME CLARITY ON THE ACCRUALS AND SUCH. AND THOSE ACCRUAL LANGUAGES HAVE BEEN FIXED. IT SHOULD BE MUCH CLEARER ON THAT FIRST CHART. WE'RE TALKING ABOUT THE 40 HOUR EMPLOYEE, THE 12 HOUR SHIFT EMPLOYEE AND THE 24 HOUR SHIFT EMPLOYEE. AND WE HAVE VERIFIED WITH FINANCE, VERIFIED WITH HR THAT THOSE CHARTS ARE CORRECT. WE'VE TALKED THROUGH IT AT THE LEADERSHIP LEVEL AS LATE AS THIS MORNING. AND SO WE WOULD ASK YOU TO GO AHEAD AND APPROVE. THAT IS A SUBSTANTIVE CHANGE. WE'D ASK YOU TO GO AHEAD AND APPROVE CHAPTER 4 ITEMS TONIGHT. AND THEN YOU CAN SEE THE NEXT ITEM IS SECTION 11. THAT'S SICK TIME. JUST A HISTORICAL ITEM ON SICK. IF YOU'LL REMEMBER, IN 2022 WHEN WE WERE CHANGING OUR POLICIES, WE ALLOWED THE FOLKS THAT HAD LEGACY SICK TIME TO BANK IT, AND WE'RE JUST SIMPLY ASKING THAT YOU CONTINUE THAT. NO CHANGE IN THE WAY THE POLICY FUNCTIONS, BUT IT DOES REQUIRE COUNCIL OVERSIGHT. THE REMAINDER OF THE ITEMS IN CHAPTER 4 ARE ALL NON-SUBSTANTIVE, BUT THEY ARE PROVIDED THERE FOR YOU IN THAT PACKET. SO I AM READY TO GO TO CHAPTER 5 UNLESS YOU HAVE SPECIFIC QUESTIONS ON CHAPTER 4. CONTINUE, PLEASE. THANK YOU. MISS JACKSON, IF YOU DON'T MIND, PLEASE. AND THAT IS THE HEFTIEST OF THE PACKETS. AND AGAIN I CERTAINLY APOLOGIZE. I HATE GIVING YOU LOTS OF THINGS TO LOOK AT IN THE MOMENT. THE GOOD NEWS HERE IS CHAPTER 5, WHICH IS ALL CONDUCT PRIMARILY CONDUCT. THESE ARE ALL NON-SUBSTANTIVE ITEMS, WHICH MEANS FOR YOUR CONTEXT, WE'VE SIMPLY TAKEN WHAT WE HAD IN EXISTING POLICY AND WE'VE BROKEN IT OUT BY CHAPTER AND SECTION, PUT IT IN THE RIGHT ORDER AND WE'RE GIVING IT TO YOU FOR YOUR REVIEW. NOW, ONE OF THE THINGS WHEN PUTTING TOGETHER THE PACKET, WE HAVE TO KIND OF PRIORITIZE OUR TIME. AND I THINK AS YOU HAVE SEEN, BASED ON WHERE WE'RE AT IN THE AGENDA TONIGHT, THERE WERE A HANDFUL OF THINGS THAT WERE QUITE A BIT MORE IMPORTANT FOR US TO BE GRAPPLING WITH THAN THESE NON-SUBSTANTIVE CLERICAL ITEMS. SO THE ONE THING I WILL SAY ABOUT THIS, AND PAM WOULD BE MAD AT ME IF I DIDN'T SAY, LEGAL HAS NOT READ EVERY SINGLE PAGE OF THESE POLICIES. SO WE'RE STILL WORKING ON THESE FROM A GRAMMATICAL FORMATTING STANDPOINT, BUT THE CONTEXT, [00:55:05] THE WAY THE EMPLOYEES WILL FEEL THE POLICY, THAT'S NOT GOING TO CHANGE. AND AGAIN, CHAPTER 5 IS ALL NON-SUBSTANTIVE. THESE THINGS THAT ARE IN THAT PACKET ARE NON-SUBSTANTIVE. SO YOU'VE GIVEN US A TOOL IN THE TOOLBOX TO APPROVE THOSE WITHOUT YOUR AUTHORITY. BUT I DO WANT YOU TO BE AWARE THAT WE'RE STILL HEADED TOWARDS THAT JANUARY 1ST FINISH LINE ON THOSE POLICIES. AND I'M HAPPY TO JUST BE QUIET FOR A MOMENT AND LET SOME OF THAT SOAK UP. AND I'LL BE MORE THAN HAPPY TO ANSWER QUESTIONS. AND THEN I HAVE SOME DIRECTION FOR YOU WHEN YOU'RE READY FOR ACTION. COUNCIL, ARE YOU READY FOR US TO PROCEED? PROCEED. EVERYONE'S IN THE CHRISTMAS SPIRIT. I APPRECIATE THAT AS WELL. I WOULD SAY ITEM 4 AND 12 ON 10 (C). THOSE HAVE BEEN PULLED. WE NEED A LITTLE MORE TIME TO GET THOSE DRAFTED UP FOR YOU. SO THOSE ARE NOT PART OF THAT PACKET. YOU WON'T SEE THOSE PUBLISHED TO THE CITY'S WEBSITE. WE'LL BRING THEM BACK TO YOU NEXT YEAR. THOSE ARE BRAND NEW POLICIES THAT ARE HITTING THE POLICY DECK. BUT IT'S NOT MANDATORY THAT WE DEAL WITH THOSE TONIGHT. SO THESE ARE OUR STANDARD SLIDES THAT YOU'VE SEEN SINCE SEPTEMBER. TIMELINE AGAIN. AND SO HERE WE ARE. I'VE BROKEN THIS OUT INTO THREE DIFFERENT THINGS FOR YOU TO CONSIDER TONIGHT. SO ITEM 10A, WHICH IS CHAPTER 3, I WOULD BE ASKING FOR MOTION OR ACTION HERE TONIGHT, SO I'LL PAUSE. AND THIS IS LANGUAGE FOR YOU TO CONSIDER. ALL RIGHT. COUNCIL, ANY OTHER QUESTIONS? OTHERWISE WE'LL LOOK FOR A MOTION. I'LL MAKE A MOTION, MR. MAYOR, TO APPROVE ITEM 10A CHAPTER 3, SECTION 7 ON CALL, CALLBACK PROVISION POLICY AS PRESENTED. SECOND. SO WE HAVE A MOTION AND A SECOND. ANY FURTHER DISCUSSION? ALL THOSE IN FAVOR SAY AYE. AYE. OPPOSED? ALL RIGHT. THAT ITEM PASSES. THANK YOU SIR. THANK YOU. ALL RIGHT. THIS IS ITEM 10 (B) WHICH WOULD BE ALL OF YOUR CHAPTER 4 ITEMS. AND JUST AS A REMINDER, WE'RE PUTTING HOLIDAY PAY. AND THIS IS REALLY FOR OUR TEAM THAT MAY LISTEN TO THIS LATER. WE'RE PUTTING HOLIDAY PAY ON THE TO DO LIST FOR FY 27. OUR DEPARTMENT HEADS WITH LOTS OF EMPLOYEES ARE SATISFIED WITH THAT. IT ALLOWS FOR THEM TO GET MOVING IN GETTING 2026 CALENDAR YEAR ITEMS MOVING ALONG. IT GIVES THEM SOME DIRECTION TO GET THEIR HOLIDAY PICKING AND THAT SORT OF THING DONE. SO WE'LL PULL THAT OFF AND WE'LL DEAL WITH THAT IN FY 2027 WHEN WE CAN BUDGET FOR IT. LANGUAGE TO CONSIDER. ALL RIGHT. COUNCIL? MR. MAYOR, I´D LIKE TO MAKE A MOTION TO MOVE TO APPROVE ITEM 10 (B) CHAPTER 4 POLICIES EXCLUDING THE HOLIDAY POLICY AS PRESENTED. SECOND. I HAVE A MOTION AND A SECOND. ANY FURTHER DISCUSSION? ALL THOSE IN FAVOR SAY AYE. AYE. OPPOSED? ALL RIGHT. THAT ITEM PASSES. THANK YOU. AND THEN JUST A REMINDER. CHAPTER 5. NON-SUBSTANTIVE HAPPY TO ANSWER QUESTIONS THERE ON THAT ITEM. ALL RIGHT. AND THAT CONCLUDES 10, MAYOR. VERY GOOD. THANK YOU. MOVE ON TO ITEM 11. CONSIDER TAKE APPROPRIATE ACTION TO APPROVE THE SELECTION PROCESS FOR APPOINTING CITY OF DECATUR REPRESENTATIVES FOR NEWLY FORMED WEST FORK [11. CONSIDER AND TAKE APPROPRIATE ACTION TO APPROVE THE SELECTION PROCESS FOR APPOINTING A CITY OF DECATUR REPRESENTATIVE TO THE NEWLY FORMED WEST FORK PUBLIC UTILITY AGENCY (WFPUA) BOARD.] PUBLIC UTILITY AGENCY. I HAVE ANOTHER ITEM TO PASS OUT FOR YOU, BUT THIS ONE'S MUCH EASIER ON THE EYES. THANK YOU. ALL RIGHT, MAYOR AND COUNCIL, ITEM 11. THIS ALLOWS US TO SELECT OUR CITY OF DECATUR REPRESENTATIVE FOR THE WEST FORK PUBLIC UTILITY AGENCY. IN THE CALENDAR YEAR 2025, WE'VE ACTUALLY SELECTED QUITE A FEW DIFFERENT BOARD MEMBERS. SO THIS PROCESS MIRRORS ALL OF THOSE SAME PROCESSES THAT WE'VE GONE THROUGH PREVIOUSLY IN 2025. I THINK THE MOST RECENT WAS THE AIRPORT ADVISORY BOARD, IF I'M NOT MISTAKEN. SO THIS IS KIND OF A MIRROR TO THE WAY WE'VE BEEN DOING BUSINESS ON SELECTING BOARD MEMBERS. JUST TO WALK THROUGH A LITTLE BIT OF TIMELINE HERE. SO IF YOU APPROVE OUR PROCESS HERE TONIGHT, JUST BY SIMPLE VOTE WE'LL GET THIS PUBLISHED TO THE WEBSITE AS EARLY AS TONIGHT. WE'LL HAVE CALL FOR APPLICATION ALL THE WAY TO JANUARY 20TH. FOR YOUR SECOND MEETING IN JANUARY, WE WILL BRING YOU, HOPEFULLY, A BOARD MEMBER THAT HAS BEEN VETTED ACCORDING TO INTERVIEW, APPLICATION PROCESS, THAT SORT OF THING. VERY GOOD. QUALIFICATIONS. HERE WE ARE MIRRORING THE SAME ONES THAT WE'VE USED WITH THE AIRPORT BOARD IN TERMS OF. I THINK THE BIGGEST THING HERE IS THE RESIDENCY IN THE CITY OF DECATUR, OR OWNERSHIP OF REAL PROPERTY WITHIN THE CITY, [01:00:02] OR OWNERSHIP OR CO-OWNERSHIP OF A BUSINESS WITHIN THE CITY. SO WE FEEL LIKE IF WE'RE GOING TO APPLY THEM OR APPOINT THEM RATHER ON OUR BEHALF TO A UTILITY BODY, THEY NEED TO HAVE VESTED INTEREST IN THE BUSINESS OF THE CITY OF DECATUR AND ITS UTILITIES. I DO HAVE SOME LANGUAGE HERE FOR YOU TO CONSIDER. I'M ALSO HAPPY TO ANSWER QUESTIONS ABOUT THE PACKET THAT WE'LL BE RELEASING WITH YOUR BLESSING. ANY QUESTIONS? LOOK FOR A MOTION. I'LL MOVE TO APPROVE THE SELECTION PROCESS FOR APPROVING A CITY OF DECATUR REPRESENTATIVE TO THE WEST FORK PUBLIC UTILITY AGENCY AS PRESENTED. SECOND. WE HAVE A MOTION AND A SECOND. ANY FURTHER DISCUSSION? ALL THOSE IN FAVOR SAY AYE. AYE. OPPOSED? ALL RIGHT. THAT ITEM PASSES. ITEM 12. CONSIDER AND TAKE ACTION TO APPROVE AN AGREEMENT BETWEEN KIMLEY HORN AND ASSOCIATES TO UPDATE THE CITY'S WASTEWATER MASTER PLAN. [12. CONSIDER AND TAKE ACTION TO APPROVE AN AGREEMENT WITH KIMLEY HORN AND ASSOCIATES, INC. TO UPDATE THE CITY’S WASTEWATER MASTER PLAN AND AUTHORIZE THE CITY MANAGER TO EXECUTE THE NECESSARY DOCUMENTS.] THANK YOU, MAYOR. ITEM 12 IS IN LINE WITH OUR CAPITAL PROJECTS PLANNING THAT'S ONGOING. LAST COUNCIL MEETING, WE TALKED THROUGH DEBT SERVICE REQUIREMENTS TO GET OUR LARGE WATER WASTEWATER PROJECTS MOVING ALONG. AND ONE OF THE ITEMS THAT WE'VE BEEN GRAPPLING WITH FOR SOME TIME IS AN UPDATE TO OUR WASTEWATER MASTER PLAN, AND I BELIEVE GREG BROUGHT WITH HIM THE 2017 WASTEWATER MASTER PLAN THAT WAS LAST COMPLETED FOR US. AND SO THIS IS ONE OF THOSE THINGS WHERE COMING UP ON ALMOST NINE YEARS OLD, WE'RE SUBSTANTIALLY CHANGING HOW THE WASTEWATER SYSTEM WILL FUNCTION BY ADDING A SECOND PLANT. AND SO PART OF THE PROCESS IN BUILDING THAT SECOND PLANT IS UPDATING OUR WASTEWATER MASTER PLAN. AND SO THE OVERVIEW HERE IS THAT WE'LL GET WITH KIMLEY HORN OVER THE NEXT FEW MONTHS. AND THERE WILL BE A BASICALLY A FIVE PHASE PROCESS THAT WE'LL GO THROUGH THAT WILL ENSURE THAT WE END UP WITH DATA DRIVEN ASSESSMENTS OF OUR WASTEWATER INFRASTRUCTURE. IT'LL GIVE US CLEAR GUIDANCE BASED ON WHAT'S NEXT AFTER THAT NEW WASTEWATER PLANT COMES ONLINE AND HOW DOES THAT WASTEWATER PLANT IMPACT THE REST OF OUR SYSTEM AND WHERE DO WE GO FROM THERE. SO THIS IS ONE OF THOSE ITEMS WHERE WE'RE KIND OF SETTING UP OUR LONG RANGE PLANNING, AS IT SPECIFICALLY APPLIES TO THE WASTEWATER PLANT. AND JUST FOR YOUR INFORMATION ON PAGE I BELIEVE IT'S ON PAGE 105. I APOLOGIZE, 107. THIS IS BROKEN DOWN BY TASKS. SO WHEN WE LOOK AT THE BUDGET IMPLICATION, THE TOTAL COST IS $245,000. BUT IT'S BROKEN DOWN BY TASKS. AND SO THE HIGHEST TASK ITEM IS TASK NUMBER 2, WHICH IS DATA COLLECTION. THIS IS AN IMPACT FEE ELIGIBLE PROJECT. WE COULD ALSO COVER IT WITH CAPITAL FUNDS FROM THE BOND THAT WE RECENTLY WORKED ON. OR WE COULD USE OUR UTILITY FUND. AND THOSE ARE ALL FUND TWO ITEMS. HAPPY TO ANSWER QUESTIONS, OR I'LL OFFER LANGUAGE. COUNCIL, ANY QUESTIONS? I'LL MAKE A MOTION, MAYOR. I MOVE TO APPROVE AN AGREEMENT WITH KIMLEY HORN AND ASSOCIATES FOR AN UPDATE TO THE CITY WASTE WATER MANAGEMENT MASTER PLAN, AND AUTHORIZE THE CITY MANAGER TO EXECUTE ALL NECESSARY DOCUMENTS. ALL RIGHT. SO WE HAVE A MOTION. SECOND. WE HAVE A SECOND. ANY FURTHER DISCUSSION? ALL THOSE IN FAVOR SAY AYE. AYE. OPPOSED? ALL RIGHT. THAT ITEM PASSES. THANK YOU ALL VERY MUCH. THANK YOU. NEXT ITEM IS CONSENT AGENDA. DOES ANYBODY HAVE ANYTHING THEY WANT TO PULL? [13. CONSENT AGENDA] IF NOT, WE'LL LOOK FOR A MOTION. MR. MAYOR, I'D LIKE TO MAKE A MOTION TO ACCEPT THE CONSENT AGENDA AS PRESENTED. SECOND. SO I HAVE A MOTION AND A SECOND. ANY FURTHER DISCUSSION? ALL THOSE IN FAVOR SAY AYE. AYE. THAT ITEM PASSES, THANK YOU. ITEM 14. IS THERE ANY NEW ITEMS FOR FUTURE AGENDA ITEMS? HEARING NONE. WE'LL MOVE ON TO ADJOURNMENT BY UNANIMOUS CONSENT AT 7:04. THANK YOU EVERYBODY. * This transcript was compiled from uncorrected Closed Captioning.