[3. DISCUSSION AND CONSIDERATION OF ALL MATTERS INCIDENT AND RELATED TO THE ISSUANCE AND SALE OF “CITY OF DECATUR, TEXAS, TAX AND LIMITED WATERWORKS AND SEWER SYSTEM REVENUE CERTIFICATES OF OBLIGATION, SERIES 2026,” INCLUDING THE ADOPTION OF AN ORDINANCE AUTHORIZING THE ISSUANCE OF SUCH BONDS AND RESOLVING OTHER MATTERS INCIDENT AND RELATED THERETO. ORDINANCE 2025-12-45]

BECAUSE WE DO HAVE BOND COUNCIL WITH US TODAY.

SO WE'LL GO THERE. ITEM THREE IS DISCUSSION AND CONSIDERATION OF ALL MATTERS INCIDENTS RELATED TO THE ISSUANCE AND SALE OF CITY DECATUR TEXAS TAX AND LIMITED WATERWORKS AND SEWERAGE SYSTEM REVENUE CERTIFICATES OF OBLIGATIONS SERIES 2026, INCLUDING THE ADOPTION OF AN ORDINANCE AUTHORIZING THE ISSUANCE OF SUCH BONDS AND RESOLVING OTHER MATTERS INCIDENTS RELATED THERETO.

SO GOOD EVENING, MAYOR AND COUNCIL. IF YOU'LL REMEMBER, BACK IN SEPTEMBER WE WALKED THROUGH WHAT WE CALLED OUR 2026 CO PACKAGE.

YOU GAVE US THE GREEN LIGHT TO PROCEED WITH THAT.

AND SO WE SET FORWARD WITH BOND COUNCIL AND OUR FINANCIAL ADVISORS GETTING ALL THE WORK DONE, GET ALL THE ADVERTISING DONE. AND SO THE FRUITS OF THOSE LABORS ARE HERE FOR YOU TONIGHT.

AND I THINK MURPHY'S FROM CENTURY MANAGEMENT IS GOING TO PRESENT THE NUMBERS THAT KIND OF SUPPORT THE ORDINANCE THAT YOU'LL BE VOTING ON ON THREE.

AND JUST A REMINDER, THIS IS ONE OF THOSE UNUSUAL CIRCUMSTANCES WHERE STATE LAW ALLOWS THIS ORDINANCE TO BE PASSED WITH ONE READING AND ONE PRESENTATION, WHICH IS A LESS STRINGENT REQUIREMENT THAN WHAT OUR CURRENT CHARTER REQUIRES.

SO I'LL INVITE MURPHY DAVIS UP TO THE PODIUM TO WALK YOU THROUGH THE NUMBERS.

THANK YOU. NATE. GOOD EVENING, COUNCIL. THANKS FOR FOR HAVING ME.

I'M MURPHY DAVIS JUNIOR WITH CENTURY MANAGEMENT.

I DID GIVE YOU, CATCH THAT? NOT WORKING. I DID GIVE YOU EACH JUST A PACKET OF.

YES, SIR. FINAL NUMBERS. AND SO THAT'S THAT'S WHAT YOU'RE VOTING ON IN THIS ORDINANCE.

SO THIS MORNING, WE DID HAVE A NEGOTIATED SALE WITH THREE DIFFERENT UNDERWRITERS.

HILLTOP SECURITIES WAS THE LEAD UNDERWRITER. AND THEN WE ALSO ADDED RAYMOND JAMES AND FROST TO THE UNDERWRITING GROUP TO HELP GET BETTER COVERAGE, GET A BETTER RATE AND WENT WELL THIS MORNING.

YOU KNOW, THE BOND MARKET WAS OFF A LITTLE BIT, WHICH MEANT RATES WERE HIGHER.

BUT BASED ON OUR PRE-MARKETING CALL FROM FRIDAY THERE WAS NO CHANGE IN THE RATES, EVEN THOUGH EVEN THOUGH THE TREASURY MARKET WAS DOWN IN PRICE AND UP IN YIELD A LITTLE BIT. SO A SUCCESSFUL SALE.

JUST I'M NOT GOING TO GO THROUGH ALL THE DETAILS.

IT DOES BREAK IT DOWN INTO THE WATER AND SEWER IMPROVEMENTS, THE FIRE STATION IMPROVEMENTS ON THIS DOCUMENT.

BUT ONE THING I DID WANT TO POINT OUT IS ON PAGE TWO OF THE DOCUMENT, AND REALLY, IT'S PAGE THREE WITH THE COVER PAGE, BUT PAGE TWO IF YOU COME DOWN TO ALL IN TIC, THAT IS THE TRUE INTEREST COST, AND THAT'S REALLY WHAT YOU SHOULD BE, LOOKING AT BECAUSE THAT INCLUDES ALL OF THE DIFFERENT COST OF ISSUANCE.

THE UNDERWRITER COSTS, THOSE TYPE OF THINGS. THAT CAME IN AT 4.71 WHEN WE LOOKED AT THIS BACK IN SEPTEMBER.

I KNOW NATE, WE GAVE NATE SOME NUMBERS TO BRING BEFORE YOU.

I THINK THE YIELD AT THAT POINT WAS 4.69. SO IT'S VERY, VERY CLOSE TO THE SAME ALL IN COST THAT WE WERE PREDICTING BACK IN SEPTEMBER. SO SO BASICALLY WHAT YOU'RE VOTING ON IS TO ISSUE THE BONDS AND SELL THE BONDS TO THE UNDERWRITER WHO WENT OUT AND MARKETED THEM AND SOLD THEM TO INVESTORS.

AND SO THAT THAT WOULD BE WHAT YOU'RE VOTING ON TONIGHT.

AND I'D BE HAPPY TO ANSWER ANY QUESTIONS THAT YOU MAY HAVE ABOUT THE, THE UNDERWRITING OR ISSUANCE.

QUESTIONS FROM COUNCIL? I SEE EVERYONE'S GOING THROUGH THEIR PACKET.

[00:05:10]

YOU MIGHT WANT TO GIVE US JUST A MOMENT. SURE.

CITY STAFF, ANY ADDITIONAL INFORMATION THAT YOU WOULD WANT TO MAKE? SURE.

SURE OF THAT. I KNOW THAT YOU'VE COMMUNICATED VERY WELL TO COUNCIL OVER TIME.

NO, MAYOR, I'M HAPPY TO RUN THROUGH ANYTHING YOU'D LIKE FOR US TO.

JUST A REMINDER, THIS DOES COVER THE CONSTRUCTION COSTS FOR FIRE STATION NUMBER TWO.

IT COVERS THE REHAB COST FOR FIRE STATION ONE, AND IT COVERS PHASE ONE FOR WATER, WASTEWATER PLANT EXPANSION AND NEW CONSTRUCTION OF YOUR NORTH SIDE SEWER TREATMENT FACILITY WITH SOME ASSOCIATED GRAVITY LINES.

SO THIS IS A IT'S A BIG PROJECT. IT COVERS A LOT OF WHAT I'LL SAY KEY AREAS OF HEALTH, WELFARE, PUBLIC SAFETY FOR THE CITIZENS. HAPPY TO DIVE FURTHER INTO THAT IF COUNCIL SO DESIRES.

THANK YOU SO MUCH. WELL, AGAIN, I KNOW THAT WE'VE SPENT A LOT OF TIME REVIEWING THIS BOND AND A LOT OF DISCUSSION.

I'LL DEFER TO COUNCIL IF THEY HAVE ANY OTHER QUESTIONS.

ALL RIGHT. HAVING NONE. THERE IS. YOU SAY THAT THERE IS A LIST OF ITEMS IN WHICH TO BE REVIEWED.

NO, MAYOR. IT'S JUST ONE MOTION TO APPROVE THE ORDINANCE BEFORE YOU MOTION.

ALL RIGHT. SO WE'LL LOOK FOR A MOTION. I'LL MAKE A MOTION TO APPROVE ORDINANCE 2025-1245.

I'LL SECOND THAT. ANY FURTHER DISCUSSION ON THAT MOTION? ALL THOSE IN FAVOR SAY AYE. AYE. OPPOSED? ALL RIGHT.

THANK YOU. THANK YOU VERY MUCH. THANK YOU. MAYOR, IF I MAY, BEFORE YOU, BEFORE WE MOVE ON, I KNOW YOU'RE NOT SEEING THE DISPLAY SCREEN ON YOUR SIDE.

WE TOOK A POWER HIT THIS MORNING, AND IT TOOK OUT A PORTION OF OUR STREAMING CAPABILITIES.

I JUST WANT TO CONFIRM WITH THE COUNCIL THAT THE PUBLIC IS SEEING THIS MEETING.

THEY'RE SEEING IT FROM THE CAMERAS, AND THEY'RE SEEING THE SCREEN, WHICH WE SEE ON OUR SIDE, WHICH IS THE AGENDA. THE ONLY DISPLAY SCREEN IS THE ONE THERE THAT YOU'RE NOT SEEING.

SO I DO APOLOGIZE FOR THAT, BUT THAT SEEMS TO BE THE ONE THING THAT WE COULDN'T GET FIXED BEFORE TONIGHT.

VERY WELL. I WOULD LIKE TO ADD THAT EVEN THOUGH THAT THE SCREEN IS DARK, I DON'T FEEL LIKE WE'VE EVER BEEN IN THE DARK, SO. THANK YOU [LAUGHS]. ALL RIGHT. ITEM TWO IS AN EXECUTIVE SESSION ITEM.

[2. EXECUTIVE SESSION]

AND IN ACCORDANCE WITH THE TEXAS GOVERNMENT CODE, SECTION 551.01, CITY COUNCIL WILL RECESS AN EXECUTIVE SESSION UNDER 551.071 LEGAL ADVICE, CONSULTATION WITH ATTORNEY REGARDING PENDING OR CONTEMPLATED LITIGATION OR SETTLEMENT OFFER, OR ON A MATTER IN WHICH THE DUTY OF THE ATTORNEY OF THE GOVERNMENTAL BODY, UNDER THE TEXAS DISCIPLINARY RULES OF PROFESSIONAL CONDUCT OF THE STATE BAR OF TEXAS, CLEARLY CONFLICTS WITH THE CHAPTER TOWING AND VEHICLE STORAGE.

SO WE WILL ADJOURN INTO AN EXECUTIVE SESSION AT 6:08.

WE WILL RECONVENE INTO OPEN SESSION. AT 6:25.

[4. CONSIDER AND TAKE APPROPRIATE ACTION TO APPROVE A RESOLUTION APPROVING THE REVISED CITY OF DECATUR POLICIES AND PROCEDURES FOR STATE AND FEDERALLY GRANT-FUNDED PROJECTS.]

ALL RIGHT. THAT GETS US TO ITEM FOUR. CONSIDER AND TAKE APPROPRIATE ACTION TO APPROVE A RESOLUTION APPROVING THE REVISED CITY OF DECATUR POLICIES AND PROCEDURES.

NATE. MAYOR, ITEM FOUR IS ACTUALLY TIED TO A GRANT.

JOSEPH, I WOULD SAY PUT THAT UP ON THE SCREEN, BUT I DON'T KNOW THAT IT'S GOING TO DO ANY GOOD EXCEPT FOR THOSE FOLKS THAT WILL WATCH THIS LATER. GET IT FIXED. ALL RIGHT. WELL, THEN, IF YOU WILL PUT MY PRESENTATION UP THERE WHEN YOU GET A MOMENT.

MAYOR AND COUNCIL, ITEM FOUR IS A FOLLOW ON TO OUR RESILIENT GRANT THAT WE TALKED ABOUT AT OUR LAST, OUR RESILIENCY GRANT THAT WE TALKED ABOUT OUR LAST COUNCIL SESSION. YOU GAVE US THE GO AHEAD TO PROCEED IN CONTRACTING WITH KIMLEY-HORN.

AND THE NEXT STEP WAS TO APPROVE BY RESOLUTION, A MODEL POLICY THAT TELLS US HOW THE CITY WILL INTERACT WITH ANY FEDERAL OR STATE LEVEL GRANTS AND THE FUNDING THAT COMES WITH THOSE GRANTS.

SO IF YOU'LL REMEMBER, AND JOSEPH, IF YOU CAN'T GET IT, IT'S TOTALLY OKAY.

IF YOU'LL REMEMBER THAT GRANT HAS A VALUE OF UP TO $300,000.

KIMLEY-HORN WILL HELP US APPLY. THEY'LL WALK, THEY CREATED THIS MODEL POLICY FOR US TONIGHT, THEY WILL HELP US APPLY. AND IF WE WIN, THEN THEY GET PAID.

[00:10:01]

IF WE DON'T WIN, THEN THEY DO NOT GET PAID. SO AND THAT WILL HELP US WITH ELEMENTS OF OUR 2050 COMP PLAN.

THERE'S SEVERAL DIFFERENT THINGS THAT WILL HELP US GET UPDATED IN THAT PLAN. AND THAT THAT MODEL POLICY IS AVAILABLE FOR YOU IN YOUR PACKET STARTING ON PAGE 51 IF YOU'RE CURIOUS.

IT FOLLOWS THE FEDERAL AND STATE PROCUREMENT GUIDELINES THAT WE'RE BOUND TO HAPPY TO ANSWER QUESTIONS OR DEFLECT TO STAFF.

ALL RIGHT, COUNCIL QUESTIONS. ALL RIGHT. HEARING NONE.

LOOK FOR A MOTION. MR. MAYOR, I'D LIKE TO MAKE A MOTION TO APPROVE.

OH. THANK YOU. MOVE TO APPROVE RESOLUTION R-2025-1233.

ESTABLISHING PROCUREMENT POLICY FOR STATE AND FEDERAL GRANT FUNDED PROJECTS IN SUPPORT OF THE CITY'S APPLICATION TO THE RESILIENT COMMUNITY COMMUNITIES PROGRAM GRANT. ALL RIGHT. SO I HAVE A MOTION. SECOND.

AND WE HAVE A SECOND. ANY FURTHER DISCUSSION ON THAT MOTION? ALL THOSE IN FAVOR SAY AYE. AYE. OPPOSED? ALL RIGHT.

THAT ITEM PASSES. THANK YOU. ITEM FIVE CONSIDER AND TAKE APPROPRIATE ACTION TO APPOINT A PLANNING AND ZONING COMMISSIONER AND ALTERNATIVES.

[5. CONSIDER AND TAKE APPROPRIATE ACTION TO APPOINT A PLANNING & ZONING COMMISSIONER AND ALTERNATES.]

I'LL LET PAM HANDLE THIS ONE. PAM. MAYOR AND COUNCIL.

THE STAFF DID A, ACCEPTED APPLICATIONS AND USED OUR NEW APPLICATION PROCESS TO VET APPLICANTS FOR THE VACANCY THAT'S BEING LEFT BY TERRY BERUBE, WHO IS RETIRING FROM THE COMMISSION AFTER 20 YEARS.

AND THE THEY PRESENTED THAT TO THE PLANNING AND ZONING COMMISSION AND PLANNING AND ZONING SET FORTH TO PLACE SAMEER MUHAMMAD ON THE P&Z. THAT'S WHAT THE RECOMMENDATION IS TO PLACE SAMEER MUHAMMAD AS A P&Z COMMISSIONER.

ALL RIGHT. SAMEER HAS EXPERIENCE ON BOTH THE BSE BUILDING STANDARDS COMMISSION AND THE BOARD OF ADJUSTMENT AND HAS DONE A GOOD JOB THERE.

AND THEN TO APPOINT A FIRST ALTERNATE AS MELINDA RAY AND A SECOND ALTERNATE AS BRAD MORGAN, AND I WOULD LIKE IF YOU ACCEPT THAT RECOMMENDATION AND YOU MAKE THOSE APPOINTMENTS THAT YOU DO IT IN TWO MOTIONS.

THE FIRST FOR APPOINTMENT OF SALMAN MOHAMMED AS A P&Z COMMISSIONER.

VERY GOOD. THANK YOU CITY ATTORNEY. YES, SIR.

ALL RIGHT. ANY FURTHER DISCUSSION ON THAT, COUNCIL? HEARING NONE. WE'LL LOOK FOR A MOTION. MR. MAYOR, I'D LIKE TO MOVE TO APPOINT SALMAN MUHAMMAD AS A P&Z COMMISSIONER TO FILL THE VACANCY LEFT BY TERRY BERUBE. ALL RIGHT, SO I HAVE A MOTION SECOND, AND WE HAVE A SECOND.

ANY FURTHER DISCUSSION ON THAT? ALL RIGHT. ALL IN FAVOR SAY AYE.

AYE. OPPOSED? ALL RIGHT. CONGRATULATIONS. AND A SECOND MOTION.

MR. MAYOR, I MOVE TO APPOINT MELINDA RAY AS THE FIRST ALTERNATE OF THE P&Z COMMISSION AND BRAD MORGAN AS THE SECOND ALTERNATE OF THE P&Z COMMISSION, AND SPECIFY THAT WHEN AN ALTERNATE SITS AS A MEMBER OF THE P&Z, THAT ALTERNATE SHALL BE VESTED WITH THE SAME VOTING RIGHTS AS ANY REGULAR P&Z MEMBER.

ALL RIGHT, SO WE HAVE A MOTION. ALL SET. MISS JACKSON, I'M GOING TO SECOND THAT.

ALL RIGHT. WE HAVE A SECOND. ANY DISCUSSION ON THAT? ALL RIGHT, ALL THOSE IN FAVOR SAY AYE. AYE. OPPOSED? ALL RIGHT, THAT PASSES. THANK YOU. ITEM SIX. NON-SUBSTANTIVE AND UPDATES TO PERSONNEL POLICY.

[6. COUNCIL WILL REVIEW NONSUBSTANTIVE UPDATES TO THE PERSONNEL POLICY. NO ACTION IS REQUIRED ON THESE ITEMS. PERSONNEL POLICIES FOR REVIEW: CHAPTER 5 SECTION 01 — DRESS AND GROOMING STANDARDS CHAPTER 5 SECTION 02 —- DRUG AND ALCOHOL USE POLICY CHAPTER 5 SECTION 03 — OUTSIDE EMPLOYMENT CHAPTER 5 SECTION 04 — WORK RULES AND DISCIPLINARY ACTION CHAPTER 5 SECTION 05 — TRAVEL CHAPTER 5 SECTION 06 — HARASSMENT CHAPTER 5 SECTION 07 — WHISTLEBLOWER CHAPTER 5 SECTION 08 — OFFICIAL COMPLAINTS CHAPTER 5 SECTION 09 — APPEALS CHAPTER 5 SECTION 10 — TECHNOLOGY]

ALL RIGHT. MAYOR, I THINK THIS IS WHERE YOU WERE GOING EARLIER ON ITEM FOUR. YOU GUYS ARE READY TO BE DONE WITH THESE POLICY CHANGES.

I CAN SENSE THAT. SO ARE WE. THIS IS THE FIRST HALF OF CHAPTER FIVE POLICIES FOR YOU.

THESE ARE ALL NON-SUBSTANTIVE. SO WHAT WE DID HERE IS TAKE YOUR YOUR LARGE COMBINED DOCUMENT AND SEPARATE THEM OUT INTO CHAPTER AND SECTION.

AND SO YOU SEE HERE THE TEN THAT WE HAVE BEFORE YOU TONIGHT REPRESENTS HALF OF CHAPTER FIVE.

EVERYTHING FROM HOW WE DRESS AND HOW WE GROOM TO HOW WE USE OUR TECHNOLOGY OR HOW WE DON'T USE OUR TECHNOLOGY.

AND JUST AS A REMINDER AT THIS POINT, IF YOU HAVE SEEN THESE COMING BEFORE YOU IN THIS PACKET, THAT MEANS THAT THEY HAVE. SPEAKING OF TECHNOLOGY, WE'RE STRUGGLING A LITTLE BIT.

IT JUST MEANS THAT THEY HAVE GONE THROUGH THE PROPER CHANNELS TO BE VALIDATED BY OUR LEGAL BY THE CHARTER, BY ANY ORDINANCE THAT WE HAVE. AND, OF COURSE, FLSA STANDARDS, FEDERAL LABOR LAWS.

AND JUST A REMINDER, SUBSTANTIVE CHANGES OR ANYTHING THAT IS GOING TO CHANGE THE WAY THE POLICY TREATS THE STAFF IN TERMS OF COMPENSATION OR DISCIPLINE.

NON-SUBSTANTIVE IS JUST WHERE WE SIMPLY CLEAN UP THE FORMATTING, CLEAN UP THE FLOW, CLEAN UP WHERE THEY LIVE IN EITHER THE WEBSITE OR IN THE LARGE DOCUMENT ITSELF. AND THEN WE'RE TRYING VERY HARD TO STICK TO OUR TIMELINE.

WE WILL BE BACK BEFORE YOU WITH SECOND HALF OF CHAPTER FIVE AND ALSO THE REMAINING PIECES OF CHAPTER FOUR,

[00:15:07]

WHICH INCLUDES OUR FUN TOPIC OF HOLIDAY. BUT WE ARE STILL TRYING TO MEET THAT TIMELINE OF JANUARY 1ST EFFECTIVE.