3. CONSIDER AND TAKE APPROPRIATE ACTION TO APPROVE THE TERMINATION OF THE PERFORMANCE AGREEMENT BETWEEN THE DECATUR ECONOMIC DEVELOPMENT CORPORATION AND GATEHOUSE DECATUR OWNERSHIP, LLC.

[3. CONSIDER AND TAKE APPROPRIATE ACTION TO APPROVE THE TERMINATION OF THE PERFORMANCE AGREEMENT BETWEEN THE DECATUR ECONOMIC DEVELOPMENT CORPORATION AND GATEHOUSE DECATUR OWNERSHIP, LLC. ]

TO APPROVE THE TERMINATION OF THE PERFORMANCE AGREEMENT BETWEEN THE DECATUR ECONOMIC DEVELOPMENT CORPORATION AND GATEHOUSE DECATUR OWNERSHIP.

ANY FURTHER DISCUSSION ON THIS, OR WE'LL STAND BY FOR A MOTION.

MR. MAYOR, I MOVE THAT WE APPROVE THE ACTION.

EXCUSE ME. I MOVE THAT WE APPROVE THE TERMINATION OF THE PERFORMANCE AGREEMENT BETWEEN THE DECATUR ECONOMIC DEVELOPMENT CORPORATION AND GATEHOUSE DECATUR OWNERSHIP, LLC, AS DISCUSSED IN EXECUTIVE SESSION. ALL RIGHT.

SO I HAVE A MOTION. SECOND. AND WE HAVE A SECOND.

ANY FURTHER DISCUSSION ON THAT? ALL THOSE IN FAVOR SAY AYE.

AYE. OPPOSED? ALL RIGHT. THAT ITEM PASSES. ITEM 4.

[4. CONSIDER AND TAKE APPROPRIATE ACTION TO APPROVE ASSIGNMENTS OF THE HOTEL DEVELOPMENT AGREEMENT AND CHAPTER 380 ECONOMIC DEVELOPMENT AGREEMENT REGARDING THE HOTEL AT THE DECATUR CONFERENCE CENTER WITH GATEHOUSE DECATUR OWNERSHIP, LLC TO SOUTH PLANO ENTERPRISE, LLC.]

CONSIDER AND TAKE APPROPRIATE ACTION TO APPROVE ASSIGNMENT OF THE HOTEL DEVELOPMENT AGREEMENT AND CHAPTER 380 ECONOMIC DEVELOPMENT AGREEMENT REGARDING THE HOTEL AT THE DECATUR CONFERENCE CENTER WITH GATEHOUSE DECATUR OWNERSHIP TO SOUTH PLANO ENTERPRISE.

MR. MAYOR, I'D LIKE TO MAKE A MOTION, PLEASE. OKAY. I WOULD SAY WE SHOULD CONSIDER AND TAKE APPROPRIATE ACTION TO APPROVE ASSIGNMENTS OF THE HOTEL DEVELOPMENT AGREEMENT AND CHAPTER 380 ECONOMIC DEVELOPMENT AGREEMENT REGARDING THE HOTEL AT THE DECATUR CONFERENCE CENTER WITH GATEHOUSE DECATUR OWNERSHIP, LLC TO SOUTH PLANO ENTERPRISE, LLC. JUST FOR CLARITY, YOU'RE SUGGESTING THAT WE MOVE FORWARD WITH THAT? YES, SIR. OKAY. I'M SUGGESTING. OKAY. SO WE HAVE A MOTION TO DO THAT, AND WE HAVE A SECOND.

ANY FURTHER DISCUSSION ON THAT? ALL THOSE IN FAVOR SAY AYE.

AYE. OPPOSED? ALL RIGHT. THAT ITEM PASSES. ITEM 5.

[5. CONSIDER AND TAKE APPROPRIATE ACTION TO APPROVE A RELEASE OF THE RIGHT OF REVERTER PERTAINING TO THE HOTEL AT THE DECATUR CONFERENCE CENTER.]

CONSIDER AND TAKE APPROPRIATE ACTION TO APPROVE A RELEASE OF THE RIGHT OF REVERTER PERTAINING TO THE HOTEL AT THE DECATUR CONFERENCE CENTER.

MR. MAYOR, I MOVE THAT WE APPROVE THE ACTION TO RELEASE THE RIGHT OF REVERTER PERTAINING TO THE HOTEL AT THE DECATUR CONFERENCE CENTER.

SECOND. SO WE HAVE A MOTION AND A SECOND. ANY DISCUSSION? ALL THOSE IN FAVOR SAY AYE. AYE. OPPOSED? ALL RIGHT.

THAT ITEM PASSES. THANK YOU. ALL RIGHT. ITEM 6.

[6. RP-25-0014 – PUBLIC HEARING, DISCUSSION, AND TAKE ACTION REGARDING AN APPLICATION TO REPLAT LOTS 2R-1, 2R-2, 3R-1, AND 3R-2, BLOCK 116, SOUTH DECATUR ADDITION, AND BEING REPLATS OF LOTS 2 – 3, BLOCK 116, SOUTH DECATUR ADDITION, CITY OF DECATUR, WISE COUNTY, TEXAS. (CITY OF DECATUR)]

IS A PUBLIC HEARING ITEM, AND WE'LL OPEN THAT PUBLIC HEARING ITEM AT 6:23.

[00:10:03]

THIS IS REGARDING AN APPLICATION TO REPLAT SOUTH DECATUR ADDITION.

YES, SIR. LISA HANNON, PLANNING DIRECTOR. I'D LIKE TO ENTER OUR STAFF REPORT INTO THE RECORD BY REFERENCE IN ITS ENTIRETY.

SO THIS IS A REPLAT REQUEST FOR FOUR LOTS ON SOUTH HATCHER STREET.

1701, 1703, 1705 AND 1707, WHICH USED TO HOUSE THE WATER TOWER.

SO, PER THE TEXAS LOCAL GOVERNMENT CODE, THIS CAN BE REPLATTED.

AND MEETS THE MINIMUM REQUIREMENTS OF THE SUBDIVISION ORDINANCE.

SO THE CITY DID INITIATE THIS REPLAT REQUEST.

WE'RE CLEANING UP OUR RECORDS. USED TO SHOW AN ALLEY THERE BACK UNTIL, LIKE, 1968, 69.

SO IN ORDER TO MEMORIALIZE THE ALLEY. AND WE HAVE UTILITIES IN THE ALLEY THAT NEED TO BE DOCUMENTED AND GET MEMORIALIZED, WE DECIDED TO REPLAT THE ENTIRE PORTION OF THE BLOCK, HALF THE BLOCK.

SO WE WILL SHOW AN INGRESS / EGRESS EASEMENT AND A UTILITY EASEMENT.

SO THE CITY IS BEARING ALL THE EXPENSES FOR THE REPLAT, AND WE RAN INTO SOME SPECIAL EXCEPTIONS THAT NEEDED TO BE GRANTED FOR SOME NON-CONFORMING SETBACKS. SO THESE WERE NEEDED ON 1701, 1703 AND 1705 SOUTH HATCHER, A FEW EXISTING NON-CONFORMING SETBACKS. AND THOSE SPECIAL EXCEPTIONS WERE APPROVED BY THE BOARD OF ADJUSTMENTS AT THE NOVEMBER 17TH MEETING.

SO THESE ARE THE FOUR LOTS AGAIN. THE VACANT LOT TO THE SOUTH IS THE ONE THAT HOUSED THE WATER TOWER.

PROPERTY OWNERS THAT WERE NOTIFIED. WE DID NOT RECEIVE ANY RESPONSES OR FORMAL RESPONSES.

WE'RE HERE TO ANSWER ANY QUESTIONS. QUESTIONS FROM COUNCIL? AND IT IS AN ACTION ITEM. DO WE HAVE ANYBODY IN THE PUBLIC THAT WISHES TO SPEAK ON THIS? NO, SIR. ALL RIGHT. HEARING NONE. ANY OTHER COMMENTS FROM STAFF? ALL RIGHT. SO AS PER YOUR INSTRUCTIONS, THIS IS AN ITEM FOR ACTION.

MAYOR, I MAKE A MOTION TO APPROVE RP-25-0014.

SECOND. ALL RIGHT. SO WE HAVE A MOTION AND A SECOND.

ANY FURTHER DISCUSSION ON THAT? HEARING NONE.

ALL THOSE IN FAVOR SAY AYE. AYE. OPPOSED?ALL RIGHT.

AND WE WILL CLOSE THIS ITEM AT 6:26. ALL RIGHT.

[7. CONSIDER AND TAKE APPROPRIATE ACTION ON A SECOND READING OF AN ORDINANCE ADOPTING THE AMENDMENTS TO THE HOME RULE CHARTER APPROVED BY THE VOTERS AT THE SPECIAL ELECTION HELD ON NOVEMBER 4, 2025, DECLARING THE RESULTS OF THE SPECIAL ELECTION, AND PROVIDING FOR RECORDATION AND CERTIFICATION OF THE CHARTER AMENDMENTS AS REQUIRED BY STATE LAW. ORDINANCE 2025-11-42]

ITEM 7. CONSIDER AND TAKE APPROPRIATE ACTION ON A SECOND READING OF AN ORDINANCE.

I'VE GOT A QUESTION FOR COUNSEL. ARE WE STILL DOING PUBLIC HEARING ITEMS AT THIS POINT OR HAVE WE MOVED ON? I FEEL LIKE YOU'VE MOVED ON, MAYOR. OKAY. VERY GOOD. I JUST WANTED TO MAKE SURE. PAM, SHE IS ONLINE WITH US, BUT I FEEL LIKE YOU'VE MOVED ON. VERY GOOD.

CONSIDER AND TAKE APPROPRIATE ACTION ON A SECOND READING OF AN ORDINANCE ADOPTING AMENDMENTS FOR HOME RULE CHARTER.

MAYOR AND COUNCIL, THIS IS A SECOND READING. I DO HAVE A PRESENTATION READY IF YOU NEED ME TO RUN THROUGH THAT PRESENTATION.

I'M HAPPY TO DO THAT. JUST AS A REMINDER, THESE ARE YOUR CHARTER AMENDMENTS THAT CAME OFF OF THE NOVEMBER 4TH SPECIAL CALLED ELECTION.

YOU'RE APPROVING THEM IN THE FORM OF AN ORDINANCE TONIGHT, IF YOU TAKE ACTION ON THAT.

IT ALLOWS US TO CONFORM WITH STATE LAW. IT ALLOWS US TO DRAFT THEM INTO THE CHARTER AS FINAL DOCUMENT AND THEN GET THAT POSTED ON THE WEBSITE.

STAFF OBVIOUSLY RECOMMENDS THAT YOU PROCEED WITH YOUR SECOND READING AND APPROVE THE ORDINANCE.

HAPPY TO ANSWER QUESTIONS IF YOU HAVE THEM. ALL RIGHT.

THANK YOU, NATE. COUNCIL, ANY QUESTIONS? ALL RIGHT.

WE'LL LOOK FOR A MOTION. MR. MAYOR, I'LL MAKE A MOTION TO APPROVE ORDINANCE 2025-11-42.

SECOND. SO WE HAVE A MOTION AND WE HAVE A SECOND.

ANY FURTHER DISCUSSION ON THAT? ALL THOSE IN FAVOR SAY AYE.

AYE. OPPOSED? ALL RIGHT. THAT ITEM PASSES. ITEM 8.

[8. CONSIDER AND TAKE APPROPRIATE ACTION ON A SECOND READING OF AN ORDINANCE OF THE CITY OF DECATUR, TEXAS, AMENDING ORDINANCE 2025-09-33 REGARDING PLAT FEES IN THE SCHEDULE OF FEES. ORDINANCE 2025-11-43]

CONSIDER AND TAKE APPROPRIATE ACTION ON A SECOND READING OF AN ORDINANCE OF THE CITY OF DECATUR, AMENDING ORDINANCE 2025-09-33.

AM I DRIVING? YOU'RE GOOD NOW. OKAY. ALL RIGHT.

THANK YOU. ALL RIGHT. THIS IS A SECOND READING ON A CLERICAL CLEANUP ON PLATTING FEES.

YOU MAY REMEMBER, HISTORICALLY, WE DID A LARGE CLEANUP ON OUR FEE SCHEDULE.

WE LEFT OUT THAT PLAT FEES, THE CHANGES WOULD APPLY TO ALL OF THE PLATTING FEES.

SO THIS IS JUST A GO BACK AND CATCH UP ON A CLERICAL ITEM.

VERY GOOD. IT IS AN ACTION ITEM FOR YOU TONIGHT.

AND IF YOU'LL LET ME HAVE CONTROL OF THE. THERE WE GO.

[00:15:01]

WE DO HAVE LANGUAGE FOR YOU TO CONSIDER. HAPPY TO ANSWER QUESTIONS.

COUNCIL, QUESTIONS? MOTION? MR. MAYOR, I'D LIKE TO MAKE A MOTION TO MOVE TO APPROVE ORDINANCE 2025-11-43, AMENDING ORDINANCE 2025-09-33, REGARDING PLAT FEES IN THE SCHEDULE OF FEES.

ALL RIGHT. SO WE HAVE A MOTION. SECOND. AND WE HAVE A SECOND.

ANY FURTHER DISCUSSION ON THAT? ALL THOSE IN FAVOR SAY AYE.

AYE. OPPOSED? ALL RIGHT. ITEM 9. CONSIDER AND TAKE APPROPRIATE ACTION TO RATIFY THE APPROVAL OF A RESOLUTION AUTHORIZING THE SUBMISSION OF A GRANT APPLICATION

[9. CONSIDER AND TAKE APPROPRIATE ACTION TO RATIFY THE APPROVAL A RESOLUTION AUTHORIZING THE SUBMISSION OF A GRANT APPLICATION FOR BULLET RESISTANT COMPONENTS FOR THE LAW ENFORCEMENT VEHICLE PROJECT TO THE OFFICE OF THE GOVERNOR DESIGNATING THE CITY MANAGER AS THE AUTHORIZED OFFICIAL. RESOLUTION R2025-11-31]

LAW ENFORCEMENT VEHICLES PROJECTS FOR THE OFFICE OF THE GOVERNOR, DESIGNATING THE CITY MANAGER AS AN AUTHORIZED OFFICIAL.

RESOLUTION 25-11-31. THANK YOU, MAYOR. THIS ITEM IS CONSIDERED A CATCH UP ITEM.

WE HAD TO HUSTLE TO GET A GRANT SUBMITTED FOR THROUGH THE OFFICE OF THE GOVERNOR BENEFITING LAW ENFORCEMENT.

IT'S A GRANT THAT HAS ROUGHLY A VALUE OF AROUND $38,000, IF WE ARE AWARDED, NO RISK TO THE CITY.

THIS IS ONE OF THOSE SITUATIONS WHERE THE DEADLINE TO APPLY FOR THE GRANT AND THE PROCESS WAS AHEAD OF US BEING ABLE TO GET AN ITEM ON A COUNCIL AGENDA.

SO WHAT WE'RE ASKING FOR YOU TONIGHT IS TO RATIFY THE RESOLUTION HERE THAT WE HAD TO SUBMIT WITH THE GRANT PACKET AHEAD OF THIS MEETING.

SO THIS IS A SCHEDULING ISSUE. THIS IS A NEAT GRANT THOUGH, PD BROUGHT THIS TO OUR ATTENTION.

IT ALLOWS FOR BULLETPROOF ELEMENTS THAT CAN BE PURCHASED FOR LAW ENFORCEMENT VEHICLES AT NO COST TO THE CITY.

SO AGAIN, IT HAS A VALUE OF, I BELIEVE $37,000 OR $38,000 IF AWARDED.

AND IT'S THROUGH THE GOVERNOR'S OFFICE. VERY GOOD.

WE LIKE GRANTS. HAPPY TO ANSWER ANY QUESTIONS.

IT IS AN ACTION ITEM FOR YOU. MR. MAYOR, I'LL MAKE A MOTION TO RATIFY A RESOLUTION.

STAND BY. OH, NO. NO QUESTION. OKAY. NO QUESTION.

THANK YOU. CONTINUE ON, MISS REEVES, MY APOLOGIES.

I MAKE A MOTION TO RATIFY RESOLUTION R2025-11-31.

SO WE HAVE A MOTION. SECOND. AND WE HAVE A SECOND.

ANY FURTHER DISCUSSION ON THAT? ALL RIGHT. ALL THOSE IN FAVOR SAY AYE.

AYE. OPPOSED? ALL RIGHT. THAT ITEM PASSES. OKAY.

[10. COUNCIL WILL REVIEW NONSUBSTANTIVE AND SUBSTANTIVE UPDATES TO THE PERSONNEL POLICY, NO ACTION IS REQUIRED ON NON-SUBSTANTIVE ITEMS. CHAPTER 4 CONTAINS PRIMARILY BENEFIT RELATED ITEMS WHICH FALL TO THE AUTHORITY OF CITY COUNCIL. CHAPTER 4 PERSONNEL POLICIES FOR REVIEW AND APPROVAL OF CITY COUNCIL: A. CHAPTER 4 SECTION 09 – HOLIDAYS B. CHAPTER 4 SECTION 10 – PTO C. CHAPTER 4 SECTION 11 – SICK LEAVE D. CHAPTER 4 SECTION 12 – INSURANCE E. CHAPTER 4 SECTION 13 – COBRA F. CHAPTER 4 SECTION 14 – RETIREMENT]

ITEM 10. THIS IS THE REVIEW OF NON-SUBSTANTIVE AND SUBSTANTIVE UPDATES ON THE PERSONNEL POLICY.

ALL RIGHT. SO WE'RE INTO CHAPTER 4, READY TO APPROVE CHAPTER FOUR.

MOVING TOWARDS CHAPTER 5 IN DECEMBER. INSIDE OF THIS PACKET TONIGHT, YOU HAVE THE SECOND HALF OF CHAPTER 4 STILL DEALING WITH BENEFITS RELATED TO EMPLOYEE HOLIDAYS, PTO, SICK LEAVE, INSURANCE, COBRA, AND RETIREMENT PACKAGES.

I DO WANT TO CALL YOUR ATTENTION TO THE HOLIDAY ITEM.

BUT BEFORE WE GET INTO DISCUSSING THIS, I DO WANT TO SAY, IF WE APPROVE A HOLIDAY ITEM TONIGHT, GREAT. IF WE DON'T, THAT'S ALSO OKAY. WHAT I DESIRE MOST IS FOR OUR EMPLOYEES AND OUR STAFF TO BE COMFORTABLE WITH WHAT WE'RE DOING.

HOLIDAYS BECOME KIND OF AN ISSUE IN TERMS OF IMPACTING THE WAY PTO IS USED IN DEPARTMENTS.

AND SO AS WE DOVE INTO THIS POLICY, WE KIND OF FIGURED OUT THAT FOLKS WERE ABLE TO BANK HOLIDAY AND USE THOSE HOLIDAY HOURS IN LIEU OF PTO, WHICH CREATES A PTO OVERAGE ISSUE AT THE END OF THE YEAR, WHICH I'M SURE PETE, POLICE AND FIRE WOULD TELL YOU RIGHT NOW THAT THEY'RE DEALING WITH FOLKS TRYING TO USE OR LOSE THEIR TIME THAT THEY'VE BUILT UP OVER THE CALENDAR YEAR.

SO WHAT WE TRIED TO DO WITH OUR HOLIDAY REVISION IS ADDRESS THAT.

AND SO VERSION A IS ADDRESSING IT IN A FASHION THAT, AS THE HOLIDAY COMES WITHIN THE PAY CYCLE, THAT HOLIDAY IS PAID OUT TO THE EMPLOYEE, AND THEY DO NOT BANK THOSE HOURS.

VERSION B ALLOWS FOR AN EMPLOYEE TO ELECT TO DO THAT, OR THEY CAN STAY ON THE CURRENT MODEL AND BANK THOSE HOLIDAY HOURS.

SO THAT'S KIND OF A GRANDFATHERING IF YOU WILL, OF THAT POLICY.

SO WHAT I WAS HOPING FOR IS ON ITEM A OR ITEM 10, NUMBER A IS TO HAVE A DISCUSSION OVER WHAT DIRECTION WE WANT TO GO.

OKAY. AND WE'VE TALKED ABOUT THIS INTERNALLY FOR WEEKS AND WEEKS NOW.

THE ONLY OTHER THING I WANT TO POINT OUT IS, PTO IS ALSO.

IT WOULD SEEM A SUBSTANTIAL CHANGE, BUT WE'RE GETTING IN LINE WITH 26 PAY CYCLES INSTEAD OF 24.

SURE. SO THAT'S WHERE THE CHANGES ON PTO COME FROM.

SURE. ALL THE REST OF THEM ARE NON-SUBSTANTIVE.

VERY GOOD. HAPPY TO ANSWER QUESTIONS. AND IN YOUR PACKET THIS STARTS ON PAGE 67 IF YOU'RE FOLLOWING YOUR PACKET.

[00:20:03]

SO WHAT ARE THE CHIEF'S CONVERSATIONS ABOUT IT, SEEMS TO BE THEIRS IS GOING TO BE THE AREA THAT GETS HIT THE WORSE ON THIS? YEAH. I'LL LET THEM SPEAK TO THIS FROM THEIR OWN DEPARTMENT'S PERSPECTIVE.

BUT POLICE, FIRE AND PUBLIC WORKS GRAPPLE WITH THIS THE HARDEST IN TERMS OF HOW DOES IT IMPACT THEM.

AND IT'S A LITTLE DIFFERENT ACROSS EACH OF THE THREE, SO I'LL LET WHOEVER WOULD LIKE TO CHIME IN FIRST.

HAPPY TO LET YOU ALL SPEAK YOUR MIND ON HOW THE HOLIDAY POLICY FEELS TO YOUR DEPARTMENT.

SO FOR US ON THE PD SIDE, OBVIOUSLY THIS IS A BIG ISSUE FOR US.

MOST OF OUR STAFF AND I THINK I'VE MENTIONED IT SEVERAL TIMES, I THINK THE ISSUE FOR US THAT IT COMES INTO IS THE WAY OUR SCHEDULES WORK.

IS THAT IN A 14 DAY PERIOD OUR OFFICERS, JUST FOR EASY MATH, WOULD WORK 80 HOURS.

WELL, THE ISSUE ARISES THAT IF, THE WAY OUR SHIFTS ROTATE IS ONE OF OUR SHIFTS, WOULD BE WORKING ON A HOLIDAY AND THE OTHER WOULD NOT BE WORKING, AND THE GUYS WHO ARE WORKING ARE GOING TO GET THE SAME AMOUNT OF PAY IN THAT PAY PERIOD, AS WHAT SOMEONE WHO IS OFF. THAT BECOMES THE ISSUE FOR OUR GUYS.

SO I UNDERSTAND THAT THERE IS, AND I'VE PROBABLY BEEN THE ONE WHO STARTED THIS CONVERSATION SEVERAL YEARS AGO AS SOMETHING NEEDS TO BE ADDRESSED BECAUSE THE PTO, WHEN WE CONDENSE THE PTO AND EVERYTHING DOWN, WE RUN INTO A HUGE PROBLEM.

BUT FOR ME, THERE HAS TO BE SOME TYPE OF A BENEFIT FOR THE GUYS WHO ARE PHYSICALLY ON SHIFT.

THAT'S MY BIGGEST CONCERN, IS TAKING CARE OF THOSE GUYS WHO ARE PHYSICALLY WORKING THAT HOLIDAY.

SURE. AND THAT THERE'S NO SEPARATION OF WHETHER YOU'RE OFF OR ON AND YOU'RE GETTING THE SAME PAY.

AND SO WAS YOUR FEELING VERSION A OR VERSION B? SO TALKING TO KIND OF A LOT OF MY STAFF, MY FEEL IS THAT OUR GUYS WOULD ELECT PROBABLY MORE OF THE VERSION B TO KEEP DOING WHAT THEY'RE DOING NOW. I WOULD LIKE TO REITERATE THAT I HAVE HAD NUMEROUS CALLS FROM ALL THE DEPARTMENTS ON THIS, AND THAT'S THE CONCLUSION THAT I HAVE COME UP WITH AS WELL.

AND THAT'S. I MEAN, THAT'S ON OUR SIDE. IS THAT THAT'S JUST ON THE PD SIDE, THE CONVERSATIONS WE'VE HAD.

OKAY. SO IF YOU KEEP VERSION A, HOW DOES THAT IMPACT YOU FOR SCHEDULING? BECAUSE IF THERE'S NO INCENTIVE FOR SOMEBODY TO WORK A HOLIDAY, WHAT STOPS THEM FROM SAYING, I'M GOING TO JUST TAKE THIS OFF AND NOW YOU'RE GOING TO HAVE TO FIND SOMEBODY ELSE TO WORK, AND NOW YOU'RE GOING TO DIP INTO OVERTIME. RIGHT.

AND SO TO ME, THAT HAS KIND OF BEEN OUR CONUNDRUM THAT WE'VE BEEN FACING AND THESE CONVERSATIONS WE'VE HAD NUMEROUS TIMES AS A GROUP.

AND THAT'S THE ONE THING THAT I KEEP COMING BACK TO IS, THERE'S NOT A BENEFIT.

IF THERE IS SOME TYPE OF BENEFIT AND SOMEBODY WANTS TO SWITCH SCHEDULES, THERE'S AN INCENTIVE TO SWITCH WITH SOMEBODY.

AND SO, YOU KNOW, JUST PRIME EXAMPLE, IF IT'S ON A DAY, IF I'M SCHEDULED TO WORK ON MONDAY WHERE THE HOLIDAY IS, BUT CHIEF BENNETT IS NOT SCHEDULED, AND I GO TO CHIEF BENNETT AND SAY, HEY, WOULD YOU LIKE TO SWITCH WITH ME? AND HE SAYS, WELL, THAT'S A HOLIDAY. WELL, OKAY.

BUT HEY, IF THERE'S SOME TYPE OF INCENTIVE FOR HIM TO SWITCH WITH ME, WE DON'T HAVE TO PAY OVERTIME.

WE CAN JUST SWITCH SOMEBODY WITHIN THAT PAY PERIOD.

IT'S EASIER TO FIND SOMEBODY TO SWAP SHIFTS WITH YOU INSTEAD OF HAVING TO GIVE THEM OFF AND THEN HIRE SOMEBODY BACK AS AN OVERTIME.

OKAY. AND IN VERSION A, IF. I WANT TO MAKE SURE I UNDERSTAND THAT RIGHT, A HOLIDAY COMES UP.

IF I. IT'S A HOLIDAY. SO IF I'M OUT ON THE HOLIDAY, I GET PAID THE HOLIDAY.

IF I WORK THE HOLIDAY, I GET PAID THE HOLIDAY ANYWAY AND I GET PAID FOR MY HOURS.

THAT'S CORRECT. SO THAT'S A PRETTY EQUITABLE APPROACH.

BUT I THINK THE PROBLEM IS. I APOLOGIZE. I JUST WANT TO CARRY ONE MORE THOUGHT OVER.

AND INTERESTINGLY ENOUGH THOUGH, IT'S ALSO. SO THEN EVERYTHING'S PAID OUT AND IT ISN'T PENDING.

SO YOU DON'T HAVE THIS. I THINK MAYBE YOU WANT TO DESCRIBE WHAT YOUR SCENARIO IS IF THAT'S PENDING TO BE TAKEN OFF.

IT'S LINGERING AND THEN YOU HAVE OVERTIME POTENTIAL ON THAT AS WELL.

WE HAVE A STAFFING NEED. YEAH. SO NOW YOU HAVE THE MANDATORY OVERTIME.

YEAH. I MEAN I GUESS IT'S SIMPLE FOR ME TO SAY.

[00:25:03]

AND THIS IS JUST ME LOOKING AT IT FROM A VERY POLICY DRIVEN PERSPECTIVE, IS VERSION A SEEMS VERY EQUITABLE. ALL RIGHT. I THINK JUST MY TWO CENTS FROM TALKING TO ALL THE CHIEFS AND PUBLIC WORKS. IT'S NOT AS SIMPLE AS YOU GOT TO LOOK AT IT AS I WORK TODAY, I GET HOLIDAY PAY AND MY PAY.

THE PROBLEM DURING THAT 14 DAY PERIOD, EVERYBODY'S GOING TO WORK.

SIMPLE MATH, TEN DAYS. I DON'T WORK, I WORK TEN DAYS, AND I GET LABOR DAY, AND I GET PAID FOR LABOR DAY BECAUSE IT'S ONE OF MY HOLIDAYS.

YOU WORK TEN DAYS AND YOU WORK LABOR DAY, AND YOU GET THE SAME PAY AS I DO, AND WE BOTH WORK THE SAME NUMBER OF DAYS.

I JUST WORKED MEMORIAL DAY, LABOR DAY, AND WE ALL GET THE SAME PAY.

YOU DIDN'T WORK ANY LESS, BUT YOU DIDN'T WORK A HOLIDAY.

AND THAT'S WHERE I THINK PART OF THE PROBLEM COMES FROM.

AND IF WE'RE TRYING TO GET TO THE POINT WHERE WE'RE NOT GOING TO BE BOOKING TIME, WE'VE GOT TO MAKE IT SO THAT THERE'S A REASON TO WORK THAT DAY.

AND IF IT'S BUILT IN THE OVERTIME AND IT'S PART OF THE HOLIDAY PAY.

IF IT'S AN EXTRA TIME FOR HOLIDAY PAY, WHATEVER IT IS, BUT.

AND I ALWAYS HATE TO SAY THIS WHEN YOU KIND OF GO BACK TO THE REAL WORLD BECAUSE PUBLIC SAFETY ISN'T THE REAL WORLD.

IT'S NOT THE REAL NUMBER OF HOURS. USUALLY IN THE REAL WORLD, THE PERSON THAT DIDN'T WORK ONLY WORKED 32 HOURS THAT WEEK, SO THEIR PAY DIDN'T CHANGE. THE PERSON THAT WORKED GOT EXTRA EIGHT HOURS, OR TEN.

THEY DON'T GET ANYTHING EXTRA, THEY JUST WORK THE HOLIDAY. AND IT DOESN'T MATTER IF IT'S POLICE, FIRE OR PUBLIC WORKS.

AND WHAT I'M TRYING TO FIGURE OUT. DO THEY GET EXTRA HALF A DAY? DO WE FIGURE OUT HOW TO PAY THE EXTRA OVERTIME? WHAT IS IT THAT WE'RE GOING TO DO TO INCENTIVIZE PEOPLE TO ACTUALLY WORK THE HOLIDAY? AND EVERYBODY ELSE IN THE CITY DOESN'T DEAL WITH IT BECAUSE CITY HALL IS CLOSED.

SO THEY WORK 32 AND THEY GET HOLIDAY PAY. PUBLIC SERVICE IS JUST LIKE A NURSE.

CHRISTMAS IS ON A THURSDAY. SO YOU WORK THURSDAY BECAUSE YOU'RE SCHEDULED THURSDAYS.

BUT THEY ALSO TYPICALLY GET DOUBLE TIME FOR THAT HOLIDAY.

NO, THAT'S NOT COMPLETELY ACCURATE. BUT A LOT OF PLACES.

SOME ELECT CERTAIN DAYS, CERTAIN HOLIDAYS TO DO THAT.

BUT IT'S NOT ACROSS THE BOARD. WELL, I FEEL LIKE GOING WAY BACK, WE'VE ALREADY TAKEN SOME PTO AWAY FROM OUR PUBLIC SERVANTS YEARS AGO, WHEN WE UPDATED OUR PTO, AND I'M NOT GOING TO BE IN FAVOR OF TAKING ANYTHING MORE AWAY FROM THEM.

I LIKE THAT THEY GET A CHOICE AND THEY CAN MAKE THAT CHOICE AND THEN LIVE WITH THAT CHOICE.

CAN IT BE MANDATED THAT THEY HAVE TO USE THAT HOLIDAY IN THAT MONTH? I DON'T KNOW. SO THAT YOU'RE NOT CARRYING THIS ALL OVER TOWARD THE END OF THE YEAR, OR THEY BOOK THEIR HOLIDAYS OUT AT THE BEGINNING OF THE YEAR, AND THEN THEY SAVE ALL THEIR PTO UP, AND THEN THEY'RE USING PTO AT THE END OF THE YEAR.

I WOULD SAY THAT THAT'S AN ADMINISTRATIVE DECISION, NOT A CITY COUNCIL DECISION.

WELL.

LET ME LET ME OFFER THIS. THAT'S A SLIPPERY SLOPE.

IT IS A PERCEIVED BENEFIT. THE LAST THING THAT I WANT, I CERTAINLY KNOW THE LAST THING COUNCIL WANTS IS FOR THE EMPLOYEE TEAM TO FEEL LIKE WE'RE SOMEHOW TAKING A OTHERWISE PERCEIVED BENEFIT AWAY FROM THEM.

SO IF OUR TEAM WATCHES THIS LATER ON, HEAR US SAY, THAT'S NOT OUR INTENT HERE.

OUR INTENT IS TO CLEAN UP OUR BENEFIT OFFERING AND DO THE RIGHT THING FOR NOT ONLY TODAY'S SCENARIO, BUT FUTURE BUDGETS AND FUTURE GENERATIONS OF EMPLOYEES.

THE ISSUE WE HAVE HERE IS ITEM OR VERSION A AND VERSION B BOTH HAVE THEIR SHORTCOMINGS BECAUSE WE'RE IN THE MIDDLE OF BUDGET ALREADY.

SO LET ME DETAIL THAT ITEM REAL QUICKLY AND THEN I WANT TO HEAR FROM DEROY.

YES. HE'S WILLING TO GIVE US HIS TWO CENTS AND THEN GREG AS WELL.

THANK YOU. SO ITEM A, THE RISK THAT WE HAVE THERE IS TO THE POINT, I BELIEVE THAT DARLENE IS MAKING THAT YOU'RE GOING TO HAVE A STAFFING ISSUE AND THOSE FOLKS THAT DON'T WANT TO WORK THE HOLIDAY BECAUSE THERE'S NO POINT, THERE'S NO REAL PERCEIVED INCENTIVE TO DO SO.

[00:30:01]

THEY ARE BEING PAID FOR IT, YES. BUT SO IS THE NEXT PERSON WHO'S NOT IN THE OFFICE OR NOT IN THE SQUAD CAR, SO ON AND SO FORTH. SO THAT'S KIND OF THE RISK THERE IS THAT THERE'S NOT A BENEFIT.

WE WOULD NEED TO COME BACK TO THE DRAWING BOARD JUST TO BE FULLY TRANSPARENT WITH EVERYONE.

WE WOULD NEED TO COME BACK TO THE DRAWING BOARD AFTER ANOTHER BUDGET CYCLE TO SEE IF WE CAN AFFORD TO INCREASE THAT BENEFIT.

SO THAT'S THE RISK WITH ITEM A. THE RISK WITH ITEM B OR VERSION B RATHER IS, I DO THINK IT'S A FEEL GOOD VERSION.

I THINK IT ALLOWS THE EMPLOYEE TO MAKE THE DECISION WHICH WOULD FEEL LIKE THEY HAVE MORE OWNERSHIP OVER THE SITUATION.

AND I WOULD CERTAINLY HOPE THAT IT WOULD FEEL LIKE THEY WOULD FEEL LIKE THEY'RE NOT BEING SHORTED.

BUT THE RISK THERE IS THAT WE CONTINUE THIS PTO ISSUE WHERE WE RUN UP AGAINST THE LAST QUARTER OF THE CALENDAR YEAR.

AND IT'S A DASH TO THE FINISH LINE TO BURN AS MUCH TIME AS POSSIBLE, AND SO THE PROBLEM STILL PERSISTS.

AND I UNDERSTAND THAT.

WE JUST WE HAVE DISCUSSED THIS NUMEROUS TIMES.

WHAT WE WERE HOPING FOR IS TO TAKE A STEP IN THE RIGHT DIRECTION, BEGIN SOLVING THE PROBLEM.

SO REGARDLESS, BOTH OF THESE ALLOW ANY PERSON HIRED AFTER THE APPROVAL OF THIS POLICY TO START UNDER THE PAY AS YOU GO MODEL, MEANING THAT NEW EMPLOYEES AFTER JANUARY 1ST WON'T BE BANKING HOLIDAY TIME.

AND THAT'S, I THINK, THE PERSONNEL FRIENDLY WAY TO IMPLEMENT THIS, BECAUSE EVENTUALLY IT WILL ALL GO AWAY AS EMPLOYEES COME AND GO AND RETIRE IT.

YEAH. AND YOU KNOW, IT COULD TAKE SOME TIME. AND A FAIR EXAMPLE OF THAT IS OUR SICK LEAVE.

ITEM C UP HERE ON THE BOARD. IF YOU'LL REMEMBER IN 22, SICK LEAVE BECAME A AN OBSOLETE THING WHEN WE COMBINED EVERYTHING INTO PTO ONLY.

AND SO THERE'S ONLY A HANDFUL OF EMPLOYEES ACROSS THE CITY TO THIS DAY THAT HAVE A SICK LEAVE BANK.

AND IT WAS THE COUNCIL'S DECISION AT THAT POINT IN TIME NOT TO TAKE THAT AWAY BECAUSE IT WAS PERCEIVED AS AN EARNED BENEFIT.

RIGHT. SO IF THERE'S NO MORE QUESTIONS AT THIS VERY MOMENT, I'D LIKE TO LET EITHER GREG OR DEROY GIVE US THEIR FEEDBACK.

YES. THANK YOU, NATE. SO FOR THE LAST COUPLE OF MONTHS I CAN TELL YOU THAT I'VE HAD FACE TO FACE WITH EVERY EMPLOYEE I HAVE.

AND BASICALLY THAT WAS DISCUSSION VERSION A, BECAUSE B DIDN'T REALLY COME ABOUT UNTIL 10:30 THIS MORNING.

SO TALKING ON A, 80% OF MY EMPLOYEES WERE FINE.

THEY'RE LIKE, I'M GETTING EXTRA MONEY IN THE BANK.

THAT'S COOL. THEY WERE RIGHT. SO WHEN VERSION B HIT THIS MORNING, I'M LIKE, I WANT TO GO TO COUNCIL WITH INFORMATION.

SO THIS AFTERNOON I EITHER WENT FACE TO FACE OR ON THE PHONE WITH ALL 16 OF MY OPERATIONS PERSONNEL, AND I HAVE ALL MY NOTES FOR THE AFTERNOON. GIVING THEM A CHOICE, 10 SAID THEY WOULD STAY LIKE THEY WERE, AND 6 SAID THEY WANTED MONEY. OKAY? BUT OF THAT 10, 9 OF THEM HAVE CHILDREN AT HOME THAT ARE IN SPORTS. THEY'RE IN THIS, THEY'RE IN THAT.

AND EVERY ONE OF THOSE EMPLOYEES, WITH THE EXCEPTION OF ONE WHO'S ONLY BEEN WITH US A FEW MONTHS AND HIS WAS MORE, I'M NOT GETTING THAT MUCH TIME OFF. I'D LIKE TO KEEP THAT.

BUT EVERY ONE OF THOSE WITH KIDS IN THE DISCUSSION, THEY SAID, CHIEF, I COULD SEE MYSELF CHANGING IN TWO OR 3 OR 4 YEARS WHEN MY KIDS ARE GONE. AND BECAUSE I'M GOING TO NEED MONEY TO PAY FOR THEIR COLLEGE, OR I'M GOING TO NEED THIS SO I WON'T EVER DIE.

SO I WOULD DEFINITELY TAKE TIME NOW AND I'LL TAKE MONEY LATER.

I CAN PROMISE YOU THAT. RIGHT. SO TO DEVON'S POINT, AND I'VE HAD A LOT OF DISCUSSION.

I THINK IF WE REACH A POINT SOMEWHERE WHERE WE COME WITH SOMETHING FOR THOSE THAT ARE ON THE HOLIDAY WORKING AS AN INCENTIVE, I THINK THAT'S GREAT. THAT'S OBVIOUSLY SOMETHING THAT WE'VE GOT TO WORK ON BETWEEN US, SO WE STAY FAIR ACROSS THE BOARD AND PUBLIC SAFETY AND OBVIOUSLY TO KEEP FINANCE HAPPY, AND THE BUDGET.

THERE'S JUST A LOT OF THINGS GROWING IN FRONT OF US.

AND WE SEE THAT ALL THE TIME. AND I THINK THIS IS JUST A GROWTH PIECE.

I HAD SUSAN RUN A REPORT. SHE JUST SENT IT TO ME A WHILE AGO.

OUR PTO LOSS NUMBERS ARE VERY MINIMAL THIS YEAR, WITH THE EXCEPTION OF A DIVISION CHIEF THAT'S IN THE BACK OF THE ROOM THAT I CAN'T GET HIM TO TAKE OFF. BUT OUR NUMBERS ARE VERY MINIMAL BECAUSE WE'RE A LITTLE BIT DIFFERENT.

[00:35:02]

WE DO HOLIDAY AND VACATION PICS. WELL, THEY'RE ACTUALLY COMING ON HOLD RIGHT NOW WAITING ON THIS.

BUT THEY ARE NORMALLY DONE FOR THE WHOLE ENTIRE YEAR.

SO IT'S SCHEDULED OUT AND THAT INCLUDES THEM SCHEDULING WHAT HOLIDAYS THEY ARE OFFERED OR GIVEN.

SURE. AND THE ACCRUAL AMOUNT THAT THEY WOULD HAVE FOR THAT YEAR TO TRY TO KEEP THEM AT NOT GOING OVER.

THANK YOU.

SO TO TRY TO FIND A IN BETWEEN SCENARIO, IS THERE ANY WAY THAT THEY MAKE AN ELECTION AND THAT ELECTION IS GOOD, LIKE BIANNUALLY? AND THEN THAT WAY IF THEY WANT TO SWITCH BACK AT SOME POINT, THEY HAVE TO TAKE IT FOR LIKE TWO YEARS? THAT GIVES US INFORMATION TO PLAN FOR AS FAR AS BUDGET, BECAUSE I DEFINITELY HAVE BEEN INVOLVED IN THE BUDGET LONG ENOUGH TO KNOW THAT THAT WOULD BE VALUABLE IN THAT END. AND THEN, YOU KNOW, IN ANOTHER TWO YEARS, THEY CAN REELECT.

AND THIS IS ONLY GOOD FOR THOSE PEOPLE WHO HAVE BEEN WITH US, ALL THE NEW PEOPLE STILL GO ON THE NEW ONE. THE OTHER THING THAT I WAS TOLD BY ONE OF THE PEOPLE THAT CALLED ME WAS THAT THIS IS REALLY A GOOD RECRUITMENT INCENTIVE FOR PEOPLE THAT WANT TO COME AND WORK IN OUR CITY, BECAUSE THIS IS CONSIDERED A PERK THAT, YOU KNOW, THAT WE OFFER.

LET ME SPEAK TO HOW IT'S DRAFTED AT THE MOMENT AND THEN FEEDBACK PLEASE.

ITEM OR VERSION B CURRENTLY SAYS ONCE YOU MAKE THE SWAP TO GO.

YEAH I SAW THAT. INTO THE NEW VERSION OF BEING PAID AS THE PAY CYCLE COMES, THEN YOU DON'T GO BACK.

AND HISTORICALLY WHAT WE'VE SEEN, IT IS THE EMPLOYEE THAT'S BEEN WITH US, YOU KNOW, THAT FIVE, SIX, SEVEN YEAR PLUS WINDOW. AT THAT POINT, THAT EMPLOYEE UNDER THE PTO POLICY, THEY'RE GAINING PLENTY OF WHAT WE ASSUME IS PLENTY OF PTO HOURS BECAUSE THEY'RE FACING THE USE IT OR LOSE IT SCENARIO MUCH MORE QUICKLY BECAUSE OF HOLIDAY AND THEIR TENURE AND HOW MUCH TIME THEY'RE ACCRUING. IT'S THESE FOLKS THAT ARE A LITTLE BIT NEWER WITH THE CITY AND ENJOY HAVING THOSE EXTRA DAYS.

WELL, AND ANOTHER THING IS PEOPLE WITH NEW BABIES AND YOU KNOW, HE MENTIONED SPORTS.

BUT THE SAME IS TRUE FOR PEOPLE THAT HAVE, YOU KNOW, YOUNG CHILDREN.

I'D ONLY LIKE TO COMMENT MR. REEVES TO YOUR BIANNUAL.

THIS AFTERNOON WHEN I SPOKE WITH THE 16, I TOLD THEM THAT, YOU KNOW, IT COULD BE LIKELY AN ANNUAL.

SEVERAL COMMENTED THAT THEY LACK THAT BECAUSE OUR LIVES CAN CHANGE SO QUICKLY THAT THEY MAYBE THIS YEAR WANT TIME, BUT THERE MAY BE SOMETHING IN THEIR LIFE NEXT YEAR THAT SAYS THE MONEY'S BETTER FOR ME.

AND I UNDERSTAND THAT. I WAS JUST TRYING TO FIND A COMPROMISE THAT WOULD MAYBE MAKE IT EASIER FOR JUDY AND THE PEOPLE THAT HAVE TO KEEP UP WITH IT AS WELL. I'M NOT OPPOSED TO THAT EITHER.

I WANT TO DO SOMETHING THAT'S THE BEST FOR THE EMPLOYEES, BECAUSE I FEEL LIKE THEY ALREADY FEEL LIKE SINCE I HAVE BEEN ON THIS COUNCIL, THAT WE HAVE TAKEN PTO AWAY FROM THEM. AND YOU CAN SAY IT HOW YOU WANT TO, BUT THAT'S THE WAY THEY FEEL AND THAT'S THEIR PERCEPTION.

AND I DON'T WANT TO BE PART OF DOING THAT AGAIN.

AND THAT'S JUST ME WHERE I STAND. WE STAND WITH YOU ON THAT.

YEAH, ABSOLUTELY. GREG, LET'S HEAR FROM YOU. SO PUBLIC WORKS IS A LITTLE DIFFERENT.

IF EVERYTHING'S GOING GOOD, WE ONLY HAVE STAFF THAT ARE WORKING AT THE TWO PLANTS, AND WE TRY TO KEEP THAT TO A MINIMUM SO THEY CAN ENJOY THE HOLIDAY.

SO SOMETIMES WE ONLY HAVE ONE AT EACH PLANT, MAYBE TWO.

THOSE THAT HAVE TO WORK THE HOLIDAY, THEY GET PAID THE HOLIDAY AND THEN THEY GET PAID FOR THE TIME THEY WORK.

SO THEY'RE HAPPY WITH THAT. THEY LIKE THAT. IT'S A LITTLE DIFFERENT FROM THESE GUYS, THOUGH.

OUR SCHEDULES ARE DIFFERENT. WE'RE MORE LIKE A NORMAL SCHEDULE EMPLOYEE.

IF THEY DO WANT TO BANK IT, WE TRY TO MAKE THEM TAKE IT WITHIN THAT PAY PERIOD OR THE NEXT ONE.

DON'T LET IT DRAG ON TO THE END OF THE YEAR. AND USUALLY THEY WANT TO DO THAT. SO BUT FOR THE MOST PART THEY WANT TO GET PAID.

AND SO IT'S ESSENTIALLY THEY'RE GETTING DOUBLE TIME FOR WORKING THE HOLIDAY.

WHERE IT'S A LITTLE DIFFERENT FOR PUBLIC WORKS FROM MY PERSPECTIVE IS, THE HOLIDAY DOESN'T COUNT TOWARDS TIME WORKED.

RIGHT. SO FOR THOSE GUYS THAT AREN'T WORKING HOLIDAY BUT GET CALLED OUT LATER IN THE WEEK OR WHATEVER, THEY'RE NOT GETTING. THERE'S NO INCENTIVE, I GUESS, LIKE CHIEF CAMPBELL SAID ABOUT WORKING HOLIDAY, THERE'S NO INCENTIVE FOR THEM TO COME IN ON SATURDAY NIGHT, WORK ALL NIGHT OR HOLIDAYS ON MONDAY.

SATURDAY'S A LONG WAY.

[00:40:05]

AND WE'RE GOING TO TRY TO WORK THROUGH THAT WITH SOME MAYBE A CALLBACK.

RIGHT. OR SOMETHING TO TO HELP. SO THEY'RE VERY GOOD ABOUT ANSWERING THE PHONE NOW AND COMING TO WORK WHEN WE NEED THEM.

BUT I'D LIKE TO BE ABLE TO REWARD THEM FOR. AND NOT LET THE HOLIDAY PUNISH THEM.

ALL RIGHT. OVERTIME. JEN, HAVE WE PUT A A NUMBER TO WHAT THE OVERTIME WOULD BE? SPECIFIC TO WHAT SCENARIO? TO IF EVERYBODY THAT WORKED GOT DOUBLE TIME FOR THOSE TIMES THAT THEY WORKED.

WELL, THERE'S NOT A SCENARIO THAT WE HAVE OUR TIME AND A HALF OR WHATEVER WE HAD TALKED ABOUT EVENTUALLY.

WELL, YOU GOT CRAZY FACTORS IN THAT THEY TAKE THEIR PTO ON ANOTHER HOLIDAY WEEK.

I MEAN, IT COULD AFFECT IT THAT WAY TOO, SO. NO, I'M JUST TALKING ABOUT STRAIGHT PAY SO THAT IF YOU WORK THAT HOLIDAY, YOU GOT YOUR EIGHT HOURS, 24, 12, WHATEVER THEY ARE.

THEN YOU GOT YOUR EXTRA HALF A DAY PAY FOR BEING THERE ON THE HOLIDAY.

WHAT'S THAT ACTUALLY COST? IT'S DONE. IT'S SIGNED.

YOU WALK AWAY FROM IT AT THE END OF THAT PAY PERIOD.

WELL, THERE'S OVERTIME, THERE'S THIS. WHAT'S THAT REAL NUMBER WE'RE LOOKING AT? YEAH. THAT IF WE HAVE TO DO SOMETHING LIKE THIS, IF WE'VE GOT TO FIGURE IT OUT SO WE DON'T COME BACK A YEAR FROM NOW AND A YEAR FROM NOW TRYING TO FIGURE OUT THIS NUMBER. WHAT IS THAT EFFECT ON US? WE'RE GOING TO PAY IT ONE WAY OR THE OTHER. RIGHT, YOU KNOW AND SO THAT WE CAN TRULY SEE WE HAVE.

HOW MANY HOLIDAYS ARE HERE? 12. 12? DO YOU GET A FLOAT IN ONE FOR YOUR BIRTHDAY? YOU GET TWO FLOATERS. TWO FLOATERS? I MEAN, I DON'T KNOW.

I WAS THINKING ABOUT THIS IN A BUNCH OF DIFFERENT WAYS. ONE, YOU JUST BANK IT, JANUARY 1ST.

HERE'S YOUR 12, 14 DAYS. IT'S YOUR JOB TO USE THEM.

YEAH. I THINK I KIND OF FEEL LIKE OUR CONSENSUS IS THAT WE WANT TO MOVE FORWARD, TO BE ABLE TO HAVE THIS OPTION, BUT I THINK WE NEED PROBABLY SOME MORE INFORMATION, MAYBE MOVING DOWN THE ROAD.

BUT I ALSO FEEL LIKE IT MAY JUST BE HOW THAT'S MANAGED GOING FORWARD.

THAT WOULD BE VERY BENEFICIAL BECAUSE THEN THAT COULD HELP ALLEVIATE SOME OF THOSE OVERTIME SCENARIOS AND THAT KIND OF THING ABOUT THE USE OF THOSE SAVED DAYS.

I MEAN, I FEEL LIKE THAT'S THE PREDICAMENT THAT WE'VE TALKED ABOUT OR HAVE HEARD ABOUT IN THE PAST IS THE POTENTIAL, YOU KNOW, THE PTO THAT'S ACCRUING. SO FOR THE TWO CHIEFS, HAVE YOU SAT DOWN AND ACTUALLY LOOKED AT SCHEDULES TO SEE HOW MANY HOLIDAYS FALL ON THE SAME INDIVIDUAL'S CALENDAR YEAR? BECAUSE THAT COULD HAVE AN IMPACT, TOO.

WELL, AGAIN, FIRE´S A LITTLE BIT DIFFERENT ANIMAL.

SO THE WAY. 24, 48 SHIFTS BEFORE WE SWITCHED, I COULD RATTLE IT OFF LIKE THAT BECAUSE THERE'S TOO MANY YEARS OF WORKING IT.

BUT THE 48, 96 CHANGES IT TO WHERE WE WERE JUST HAVING THIS DISCUSSION THIS AFTERNOON WITH THOSE ON DUTY.

SO ABOUT HALF OF THE HOLIDAYS WILL HIT, LIKE, SAY, A SHIFT IN A YEAR, AND THEN IT STARTS DROPPING OFF.

SO EVERY FOUR YEARS, THEY'RE BASICALLY GETTING HALF OF THE HOLIDAYS THAT THEY'RE WORKING.

TO THAT, JEN AND I SAT DOWN AND DID AN EXAMPLE.

WHEN DELVIN BROUGHT THIS TO OUR ATTENTION, WE SAT DOWN AND DID AN EXAMPLE WITH HIS SHIFT.

THE TWO TWO, THREE THREE SPLIT DAY NIGHT AND THE WAY IT CAME OUT, IT WAS FIVE AND SEVEN, AND IT TOOK ABOUT THREE YEARS FOR THAT TO TURN. SO IF YOU'RE A A PLATOON OR A B PLATOON, IT TOOK ABOUT THREE YEARS FOR US TO SWAP PLACES ON THE HOLIDAY CYCLE. ALL KINDS OF VARIABLES THERE. BUT THAT WAS A QUESTION WE HAD, IS WOULD IT BE FAIR OVER TIME? BASED ON VERSION A, IF WE WERE JUST SIMPLY TO PAY EVERYBODY OUT AND IT'S A LITTLE BIT LESS THAN HALF IN TERMS OF, YOU KNOW, SPLITTING.

BUT ALSO TO ME, IT'S KIND OF THE SAME WAY OF DAYLIGHT SAVINGS TIME.

SO SOMETIMES IN THE SPRING, GUESS WHAT, YOU'RE GOING TO BE WORKING THAT SHIFT.

AND GUESS WHAT? YOU GET AN EXTRA HOUR. SOMETIMES, YOU KNOW, IN THE FALL, YOU KNOW WHAT? WHEN YOU FALL BACK, GUESS WHAT? YOU KNOW, YOU LOST IT, RIGHT? AND IT'S NOT ALWAYS THE SAME PEOPLE WHO HAPPEN TO BE WORKING AT THAT DATE.

OVERALL, WHEN YOU ROTATE TO AND FRO, IT'S GOING TO BE ABOUT HALF THE TIME YOU'LL GET IT, THE OTHER HALF YOU WON'T.

[00:45:06]

SO. ALL RIGHT. SO ULTIMATELY, WHAT DO YOU GUYS WANT? WHAT IS IT THAT YOUR ULTIMATE WOULD BE, ALL THREE OF YOU? WHAT WOULD YOU WANT? WELL, I MEAN, ULTIMATELY, FOR ME, I WOULD LOVE TO SEE THAT THERE BE A SET.

AND I MENTIONED THIS THIS MORNING. IS THAT, LOOK, IF WE WERE TO ATTACH AND SAY, HEY, LOOK, A HOLIDAY IS WORTH EIGHT HOURS. ALL RIGHT. IT'S EIGHT HOURS.

IT IS. AND THEN THOSE GUYS WHO PHYSICALLY WORK, IF YOU WORK A 12 HOUR SHIFT, YOU GET THAT 12 HOURS, THEN YOU GET AN ADDITIONAL EIGHT HOURS. RIGHT.

YOU KNOW WHAT? THAT MAY BE TWO EXTRA HOURS THAN WHAT YOU WOULD NORMALLY GET, BECAUSE ON A TIME AND A HALF PERIOD, IF YOU WORKED A 12 HOUR SHIFT. BUT IT'S A SET STANDARD AND THERE'S AN INCENTIVE AT THAT POINT IN TIME FOR THOSE GUYS WHO ARE PHYSICALLY HAVING TO WORK THAT SHIFT. SO IT WOULD BE VERSION A WITH AN EIGHT HOUR HOLIDAY SHIFT THAT IF YOU WORKED IT, IF YOU PHYSICALLY WORKED IT, YOU GOT THAT EIGHT HOUR HOLIDAY SHIFT TO GO ALONG WITH YOUR HOLIDAY PAY.

HOLIDAY WORKED. YEAH. AT A VALUE OF EIGHT HOURS.

YEAH, I THOUGHT THAT'S WHAT A WAS. AM I NOT UNDERSTANDING THAT CORRECTLY? APPARENTLY NOT. NO. AND I THINK YOU HAVE TO FIND A WAY TO REWARD PEOPLE FOR WORKING HOLIDAYS.

IT'S GIVING THEM. IT'S GIVING THEM THE HOLIDAY, PLUS THEIR WORST HOURS WORKED.

THERE'S NOT AN INCENTIVE. SO YOU'RE SAYING TAKE THAT AND THEN ADDING AN ADDITIONAL EIGHT HOURS? CORRECT. YES. GOTCHA. OH, YES. YEAH. THAT'S.

THEY WOULD BE GETTING 12 HOURS OF HOLIDAY PLAY.

PLUS THEY WOULD BE GETTING A 20 HOUR WORKOUT PAY.

WELL, IT WOULD BE 20 HOURS TOTAL, BUT IT WOULD BE AN ADDITIONAL EIGHT HOUR.

THAT'S WHAT I'M SAYING. YES, IT WOULD BE. YES.

DO WE KNOW WHAT THAT SCENARIO COST? IT'S EXPENSIVE, SO WE KNOW.

AND MY CONCERN WITH EVEN HINTING THAT WE WOULD GO THAT ROUTE IS NOT HAVING ANY DATA, RIGHT? TO SHOW HOW MUCH THAT'S GOING TO EXPOSE US. AND THAT'S MY QUESTION.

WHAT IS THAT NUMBER? SURE. I WOULD LIKE TO SEE WHAT.

I MEAN, IF WE'RE GOING TO END UP PAYING OVERTIME, WHAT IS THE COST OF OVERTIME VERSUS GIVING THAT EIGHT HOURS? I THINK WE NEED TO KNOW WHAT THAT LOOKS LIKE.

I AGREE WITH THAT MINDSET, WHICH IS WHAT WE WERE HOPING FOR TONIGHT.

DO YOU WANT TO LOOK AT GRAPPLING WITH A OR B AS IT IS WRITTEN TODAY? DO YOU WANT US TO SCRUB IT DOWN AND BRING YOU SOME MORE DATA, IF THAT'S WHAT YOU WANT? TELL US A DIRECTION TO HEAD. ME PERSONALLY, I'M GOOD APPROVING ITEM 10.

AND PULLING A UNTIL WE GET SOME MORE INFORMATION.

JEN, ARE YOU TRACKING WHAT THE REQUESTS ARE GOING TO BE ON DATA, PLEASE, MA'AM? AND AS FOR ME, I'M GOOD WITH THE GETTING MORE DATA, BUT I STILL THINK THAT THE EMPLOYEES SHOULD CHOOSE BECAUSE I DON'T WANT TO TAKE ANYTHING AWAY FROM THEM.

AND I WON'T VOTE TO TAKE ANYTHING AWAY FROM THEM.

IF AS A DISCUSSION, IF WE DO AS EDDIE SUGGESTS, THAT COULD BE A DISCUSSION AT OUR POTENTIALLY WHENEVER THAT DATE IS READY. IF DO YOU THINK THAT WOULD BE READY IN OUR DECEMBER MEETING? WE COULD HAVE IT FOR.

SO WE WOULD WORK DOUBLE TIME.

HOW FUN IS THAT? I'M NOT OKAY WITH APPROVING ITEM 10.

JUST TAKING A OUT BECAUSE I HAVE QUESTIONS ABOUT B.

OH, OKAY. WELL, THAT'S FAIR ENOUGH. BUT MAYBE WE COULD GET.

I JUST WANT TO MAKE SURE WE'RE ON THE SAME PAGE HERE. YOU WANT US TO CONCEPTUALIZE WHAT IT WOULD COST TO COME UP WITH A HOLIDAY WORKED CODE THAT WE COULD APPLY, THAT IS A VALUE OF EIGHT HOURS ON TOP OF THE HOLIDAY IF SOMEONE WORKS, IS THAT CORRECT? WE'D LIKE TO SEE JUST PAYING OVERTIME, WHAT WOULD THAT COST? AND THEN WHAT WOULD THE COST BE WITH THE EIGHT.

PAYING OVERTIME TO COVER WHEN THESE FOLKS ARE ALL TAKEN OFF AND TRYING TO BURN DOWN? IF YOU'RE HAVING TO, IF WE'RE HAVING TO FIND SOMEBODY TO FILL IN SPOTS AND YOU'RE GOING TO HAVE TO PAY OVERTIME BECAUSE IT'S MANDATORY NOW,

[00:50:02]

WHAT IS THAT COST LOOK LIKE? RIGHT. AND ONE OTHER PIECE KIND OF GOING WITH WHERE DARLENE WAS AT, WHAT HAVE WE DONE THE LAST 2 OR 3 YEARS SO THAT WE'RE NOT LOOKING, YOU KNOW, WE'RE NOT LIKE, WELL, THIS IS THE SCENARIO.

AND I THINK THAT'LL GIVE US A TRUE NUMBER. THIS IS WHAT WE'RE ALREADY PAYING IN OVERTIME.

RIGHT. AND IT CAN BE QUALIFIED THROUGH AVERAGE PAY OR WHAT HAVE YOU, AS OPPOSED, BECAUSE LAST YEAR'S.

I MEAN, WE'VE GOT INCREASES THAT HAVE OCCURRED, THOSE KIND OF THINGS. SO AGAIN, WE COULD.

JUST AS LONG AS WE'RE EQUITABLY APPLYING THE DOLLARS.

TIME IS WHAT WILL BE SPECIFIC. SO, PERFECT. THAT'S GOOD SUGGESTION, EDDIE.

THANK YOU. OKAY. PTO. YES, MA'AM. ALL RIGHT. LET'S START WITH IT.

DOESN'T MATTER WHICH ONE WE DO. 4.10 PAID TIME OFF.

I THINK THIS IS JUST A TYPO BECAUSE THE MATH DOESN'T WORK.

ANNUAL HOURS. IS THIS GOING FROM 24 MONTHS TO 26 PAY PERIODS? BECAUSE THE MATH DOES NOT WORK, IF IT'S BASED OFF OF 24.

IT IS BASED OFF 26 PAY PERIODS. SO THEN THE CHART NEEDS TO BE ADJUSTED.

IT SHOULD ALREADY BE CLEAN. WHERE'S. JUDY, THIS IS THE CLEANEST VERSION THAT WE HAVE, RIGHT? THE MATH DOESN'T WORK. TELL ME. SO IF YOU'RE LOOKING AT.

OKAY. ON 4.10 PAID TIME OFF. IF YOU DO THE MATH AT 6.4615, MULTIPLY THAT TIMES 24.

DO YOU COME UP WITH 168? WHAT I'M SAYING IS THE CHART SAYS 24. THAT'S WHAT I'M JUST ASKING IF THIS IS JUST A TYPO WHERE IT SAYS 24 AT THE TOP, SHOULD THAT BE PAY PERIODS? SHOULD THERE BE 26 INSTEAD OF 24? LET ME FIND WHERE THIS. WHERE WAS I? HERE. HOLD ON.

RIGHT HERE. DO YOU WANT TO BRING UP PAGE? YOU SEE THIS 24? WHAT PAGE ARE YOU ON? PAGE 74, PLEASE. MULTIPLY 24 TIMES THAT.

IT DOES NOT EQUAL THOSE NUMBERS. SO EVERYONE CAN SEE.

26 PAY PERIODS, NOT 24. THIS IS SAYING THIS IS YOUR WORK HOURS IN A WEEK.

I KNOW, BUT IF SOMEBODY'S READING THIS, YOU'RE GOING TO BE SHORTING THEM HOURS AND THEY'RE GOING TO LOOK AT THIS AS IF YOU ARE TAKING HOURS AWAY.

SO IT'S A CLERICAL ITEM. YES. OKAY.

SORRY. TALKING ABOUT HOW IT READS ACROSS ON THE.

ENLARGE.

IF YOU WERE LOOKING AT THE 6.4615 AND YOU WENT UP AND SAID, OH, PAY PERIOD OF 24.

ANNUAL HOURS. IF YOU DO YOUR MATH, IT DOES NOT COME OUT TO 168.

IF IT WAS 26 PAY PERIODS. I GET WHAT YOU'RE SAYING ON THE HOURS, BUT THE MATH DOES NOT WORK OUT.

I KNOW YOU'RE GOING TO MAKE ME DO MATH, MRS. HILTON. SO.

OKAY. ON OUR GREEN BOXES, THOSE ARE OUR 24 HOUR.

THOSE ARE FIREFIGHTERS OR PERSONS THAT ARE CALLED TO WORK 24 HOUR SHIFTS.

IF THEY HAVE A TENURE OF 1 TO 5 YEARS WITH US, THEY ACCRUE 6.4615 HOURS PER PAY PERIOD.

IF WE DO THE MATH ON 6.4615 HOURS PER PAY PERIOD TIMES 26 PAY PERIODS, THAT DOES IN FACT COME OUT TO 168. OKAY. RIGHT. SO THE. GO AHEAD. YEAH. SO.

WE NEED TO. I GET WHAT YOU'RE TRYING TO SAY FOR THE HOUR SHIFT.

BUT IF SOMEBODY IS READING THIS AND THEY LOOK AT THIS, IT LOOKS LIKE YOU ARE TAKING HOURS AWAY.

I UNDERSTAND. SO IF IT PAYS IT AS A PAY PERIOD, THEN IT'S EASY TO DO THE MATH.

YES. THAT'S A CLERICAL CLEANUP. WE CAN ADD ANOTHER COLUMN ON THE SIDE TO MIRROR THE FIRST COLUMN.

THAT SHOULD CLEAN THAT UP. OR IDENTIFY THE 26 PERIODS.

RIGHT, HOWEVER YOU WANT TO DO IT TO SHOW IT.

YEAH. YEAH. SURE. WELL, I STILL FEEL LIKE. I MEAN, I KNOW YOU'LL COVER IT IN ORIENTATION ANYWAY, BUT IF YOU HAVE IT IN THE DOCUMENT THAT IT'S 26 PAY PERIODS, THAT WILL BE SO WHEN YOU READ IT AT MIDNIGHT INSTEAD OF PANICKING, I. SO ARE YOU GOING TO STILL CONTINUE TO DO IT OFF OF 24 PAYCHECKS, OR ARE YOU GOING TO DO IT OFF OF 26 PAYCHECKS?

[00:55:01]

26 PAYCHECKS WITH BENEFITS COMING OUT AND BEING APPLIED FOR EVERY.

24 RIGHT NOW, RIGHT? AND THAT'S. YES. YES. THAT'S WHY I SAID, IF YOU LEAVE IT LIKE THIS, PEOPLE KNOWING THAT THEY HAVE TWO PAY PERIODS, THERE'S NOTHING COMING OUT. IT NOW LOOKS LIKE YOU HAVE TAKEN TIME AWAY.

COMPLETELY AGREE. WE ACTUALLY HAD THAT CONVERSATION WITH SUSAN AT FIRE.

SAME EXACT THOUGHT PROCESS. ALL RIGHT. FOR ANYBODY THAT'S PICKED.

I'M SORRY, MIKE. THIS IS KIND OF CRITICAL. FOR ME, FOR ANYBODY THAT PICKS THIS UP OR WATCHES LATER, THE BIGGEST ISSUE IS WE HAVE SOME BENEFITS THAT ARE BEING APPLIED TO 26 PAY PERIODS, SOME BENEFITS THAT ARE BEING APPLIED TO 24 PAY PERIODS.

SOME OF THE THINGS THAT WE OFFER, SUCH AS INSURANCE, ARE BEING CALCULATED DIFFERENTLY. WE WANT IT TO BE UNIFORM.

EVERYTHING HITS 26 PAY CYCLES. IT'S FAIR AND LEVEL ACROSS THE BOARD.

FINANCE, PAYROLL AND THE DEPARTMENT HEADS ARE ALL ON THE SAME PAGE.

SO THAT'S THE BIGGEST CHANGE WITH PTO. YEAH. VERY GOOD.

WELL, IF SOMEBODY IS GOING TO MAKE A MOTION ON THIS, WE POTENTIALLY COULD HAVE PULLING THE ITEM A AND THEN DO WE WANT TO SAY.

SURE. SO IN THAT SAME LETTER SCHEDULING PTO UNDER D.

YES, MA'AM. D? D. NO MORE THAN TEN CONSECUTIVE PTO DAYS MAY BE TAKEN AT ONE TIME UNLESS THE CITY MANAGER.

OKAY? THEN ON H, ONLY SCHEDULED WORKING DAYS TAKEN OFF SHALL BE COUNTED AS PTO DAYS.

HOW CAN THEY BE CONSECUTIVE DAYS AND BE SCHEDULED DAYS IF YOU HAVE SPLIT SHIFTS? COULD THOSE BE COMBINED TOGETHER AS D? YEAH, JUST COMBINE THAT LANGUAGE AND MAKE IT CLEAN.

YES. OTHERWISE IT'S VERY MISLEADING. AGREED. THIS WAS STRICTLY CLERICAL.

NO, IT'S GOOD. I'M STILL STANDING BY, MISS HILTON.

I THINK I'M DONE. OKAY. SO DO WE WANT TO BRING BACK B WITH A WHEN WE.

LET US JUST BRING THIS ENTIRE SECTION BACK TO YOU.

PERFECT. SO THAT NO ONE'S CONFUSED ON WHAT DID OR DIDN'T GET APPROVED TONIGHT.

SO THE EMPLOYEES DON'T FEEL LIKE WE'RE TRYING TO FAST FORWARD PAST THE BENEFIT THAT THEY.

LET'S JUST BRING THIS WHOLE THING BACK TO YOU AT OUR NEXT APPOINTED TIME. I WOULD ASK THIS THOUGH, AND WE'VE TALKED ABOUT THIS UNTIL WE'RE TALKING IN CIRCLES AND STAFF MEETINGS.

IF YOU GUYS HAVE QUESTIONS OR FEEDBACK AFTER TONIGHT, PLEASE CALL, BECAUSE WHEN WE BRING IT BACK TO WE WANT TO HAVE IT RIGHT, OKAY? I WOULD JUST ASK THAT WE BRING IT BACK FOR THE SECOND MEETING IN DECEMBER AND NOT THE FIRST MEETING, BECAUSE I WOULD LIKE TO BE HERE AND I WILL NOT BE ABLE TO BE HERE AT THE FIRST MEETING.

OKAY. VERY GOOD. WELL, IT MAY TAKE US THAT LONG.

I DON'T KNOW.

I DON'T MISS OFTEN, BUT.

IT ACTUALLY MAKES MORE SENSE FOR IT TO BE APPROVED UP THROUGH THE CHAIN OF COMMAND.

THAT'S WHY I WAS GOING TO QUESTION, BECAUSE UP AT THE TOP, IT SAYS MANAGERS APPROVE IT.

AND NOW WE'VE COME DOWN HERE AND WE HAVE CITY MANAGER. YEAH, I THINK THAT WAS FROM THE DAYS WHEN STAFFING WAS QUITE A BIT MORE OF AN ISSUE THAN IT IS TODAY IN TERMS OF VERY LEAN STAFFING. SO TO ALLOW TOO MANY PEOPLE OFF FOR AN EXTENDED PERIOD OF TIME.

ALL RIGHT. SO WE'RE IF EVERYONE'S OKAY, I'M JUST GOING TO SAY, DOES ANYBODY HAVE A MOTION? IF I DON'T HEAR ONE, I'M GOING TO MOVE ON TO THE NEXT ITEM.

SO DOES ANYBODY HAVE A MOTION FOR ITEM 10? ALL RIGHT.

HEARING NONE. WE'LL MOVE ON TO ITEM 11. DIRECTION IS WE WANT TO HAVE.

[11. CONSIDER AND TAKE APPROPRIATE ACTION TO APPROVE A RESOLUTION OF THE CITY OF DECATUR, TEXAS, AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACT FOR THE PROFESSIONAL SERVICE PROVIDER SELECTION, KIMLEY-HORN AND ASSOCIATES, INC., TO APPLY FOR THE RESILIENT COMMUNITIES PROGRAM (RCP) GRANT, FUNDED AND ADMINISTERED THROUGH THE TEXAS GOVERNMENT LAND OFFICE (GLO), AND FURTHER AUTHORIZING THE CITY MANAGER TO PROCEED WITH THE PROCUREMENT PROCESS FOR PROFESSIONAL SERVICES TO ASSIST WITH THE GRANT AND RCP ACTIVITIES AND EXECUTE ALL RELATED DOCUMENTS IN CONNECTION WITH GRANT PARTICIPATION THROUGH ITS COMPLETION, INCLUDING A FUNDING AGREEMENT UPON AWARD OF A CONTRACT. ]

WE'LL LOOK TO SEE IF THAT GETS RESCHEDULED FOR THE SECOND MEETING IN DECEMBER.

WE'LL CALL THAT THE MISS REEVES MEETING. WE LOVE MISS REEVES.

I KNOW OUR DIRECTORS APPRECIATE IT, I APPRECIATE IT.

WE WANT TO GET IT RIGHT FOR OUR EMPLOYEES. JUST A REMINDER OF OUR TIMELINE.

WE'LL DO EVERYTHING WE CAN TO STICK TO THIS GIVEN THE REQUEST FOR DATA.

SO MOVING ON. ITEM 11. MAYOR.

ALL RIGHT, THANK YOU. ITEM 11. CONSIDER AND TAKE APPROPRIATE ACTION TO APPROVE RESOLUTION OF THE CITY OF DECATUR AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT FOR THE PROFESSIONAL SERVICES PROVIDED FOR KIMLEY-HORN.

[01:00:04]

MAYOR AND COUNCIL, YOU MAY REMEMBER A FEW WEEKS BACK, WE ASKED FOR PERMISSION TO PURSUE A GLO, TEXAS GENERAL LAND OFFICE GRANT. AND THROUGH THAT PROCESS, WE DID A REQUEST FOR PROPOSALS TO APPLY FOR A GRANT THAT WILL HELP US WITH OUR RESILIENT COMMUNITIES EFFORTS. AND SO TONIGHT WE HAVE CARISSA FROM KIMLEY-HORN, WHO'S GOING TO GIVE A QUICK SPIEL ON KIMLEY-HORN´S ROLE IN APPLYING FOR THIS GRANT ON OUR BEHALF. AND THEN WE'LL HAVE SOME ACTION ITEMS FOR YOU HERE IN A MOMENT.

KIMLEY-HORN AND STAFF'S OPINION ONE, THE GRADING FOR APPROVING THE WORK TO BE OR THE.

HANG ON, BACK THAT UP. I'M STILL IN POLICY MODE HERE. KIMLEY-HORN WAS GRADED THE HIGHEST.

AND WE'RE GOING TO ASK YOU TONIGHT TO APPROVE THEM TO APPLY FOR THE GRANT FOR US.

SO I'LL ASK MISS CARISSA AND OR CONNOR TO COME ON UP.

[APPLAUSE]. THAT TELLS ME WE'RE READY TO JUST GO FAST.

SLOW CUT MEANS CHOP, CHOP. OH, PERFECT. OKAY.

DON'T WANT TO KEEP YOU ALL TOO LONG, BUT IT'S NICE TO GET TO MEET EVERYBODY AND BE HERE TONIGHT.

WE DO A LOT OF COMPREHENSIVE PLANS AND CODE WORK FOR CITIES ALL OVER THE PLACE, AND THE GENERAL LAND OFFICE DID A GREAT THING A FEW YEARS AGO BY.

IT WAS HUD MONEY, BUT THEY'RE ADMINISTERING THIS GREAT FUND.

IT'S HARD TO FIND MONEY FOR COMMUNITIES TO DO PLANNING WORK AND ORDINANCE WORK.

THERE AREN'T A LOT OF GRANTS FOR THAT. SO THIS IS ONE OF THOSE RARE OPPORTUNITIES WHERE YOU CAN GET FUNDING TO REALLY DEVELOP YOUR PLANS AND YOUR ORDINANCES.

I KNOW THAT YOU GUYS JUST DID A COMPREHENSIVE PLAN FAIRLY RECENTLY.

THIS IS NOT THAT. THIS IS BASICALLY UPDATING ALL THE REGULATIONS THAT WOULD IMPLEMENT THAT AND COME BEHIND THAT AND BEING SPECIFICALLY THE ZONING REGULATIONS.

SO VERY HIGH LEVEL MOVING VERY QUICKLY. HUD FUNDS ARE BEING ADMINISTERED FOR THIS.

BUT THE THING IS THAT ORIGINALLY, IT WAS SUPPOSED TO RUN THROUGH 28.

SO MANY CITIES HAVE APPLIED THAT THEY'RE CLOSING THE WINDOW FOR APPLICATIONS FOR THE GRANT AT THE END OF THIS YEAR.

AND SO IF YOU DON'T HAVE YOUR GRANT IN BY THE END OF THIS YEAR, YOU DON'T GET THE MONEY.

AND THE MONEY YOU GET UP TO A CERTAIN AMOUNT DEPENDING ON WHAT TYPE OF PROJECT YOU'RE TRYING TO QUALIFY FOR.

AND SO FOR THE WORK THAT YOU GUYS ARE DOING, I THINK IT WOULD BE UP AROUND $200,000 AND THERE'S NO MATCH.

AND THAT'S ALSO A RARE THING. USUALLY WITH MOST GRANTS, THE CITIES HAVE TO MATCH AT A CERTAIN LEVEL.

SO IT'S FREE MONEY. YOU JUST HAVE TO GET YOUR APPLICATION IN ON TIME.

AND WITH THE HOLIDAYS, YOU'RE LOOKING AT REALLY ABOUT A 30 DAY TURNAROUND TO GET IT ALL DONE.

SO IT'S GREAT THAT, IF YOU CAN DO A RESOLUTION AUTHORIZING CITY MANAGER TO START SIGNING, BECAUSE THE TRICK TO THE APPLICATION IS THERE ARE DIFFERENT DOCUMENTS THAT THE CITY HAS TO COMPILE AND PULL TOGETHER.

AND THERE ARE ALSO RESOLUTIONS THAT YOU WOULD NEED TO AUTHORIZE SOMEBODY TO SIGN AND DO.

SO THIS WILL HAVE TO COME BACK TO YOU PROBABLY ONE MORE TIME BEFORE IT GETS FILED.

AND THERE'S SEVERAL FORMS. THERE'S A PROCUREMENT FORM, THERE'S A FINANCIAL STATEMENT, THERE'S INTERNAL CONTROLS, A LOT OF CITY ADMINISTRATIVE PAPERWORK THAT HAS TO BE PUT TOGETHER.

SO AUTHORIZING YOUR CITY MANAGER TO BEGIN PUTTING THAT TOGETHER, AND THEN WE STEWARD AND HELP THAT PROCESS.

ALL RIGHT. SO GRANT PACKAGE WOULD HAPPEN. THE APPLICATION HAPPENS IN DECEMBER.

AND THEN WHAT THE GRANT IS BEING FILED FOR IS TO UPDATE THE ZONING ORDINANCE.

BECAUSE IT'S BEEN FIVE YEARS NOW SINCE THE COMPREHENSIVE PLAN WAS FULLY DONE, THE WAY THAT THIS GRANT READS IS, IT HAS TO BE A CURRENT LAND USE PLAN THAT YOU'RE DOING THE ZONING ORDINANCE BASED ON.

SO BECAUSE IT'S NOT A CURRENT ONE, YOU WOULD ALSO BE APPLYING FOR GRANT MONEY TO UPDATE YOUR LAND USE PLAN.

SO IT WOULDN'T BE A FULL COMPREHENSIVE PLAN UPDATE.

IT WOULD BE UPDATING YOUR LAND USE PLAN SO THAT IT'S CURRENT.

AND THEY PAY FOR THAT TOO. SO IT'S A KIND OF A $100,000 PILE TO DO A LAND USE PLAN UPDATE, $100,000 PILE OF MONEY TO DO A ZONING ORDINANCE UPDATE.

AND THEN THE BLUE IS ALL THE GRANT STUFF. SO WE WOULD BE WORKING ALONGSIDE OF YOU TO DO THE ORIGINAL APPLICATION, BUT ALSO THE ADMINISTRATIVE PROCESS GOING ALONG WITH THOSE FUNDS.

SO WE WOULD BE HELPING YOU ADMINISTER THE FUNDS BUT ALSO DO THE WORK.

SO THAT'S STARTUP DOCUMENTATION. MAKE SURE YOU GET PAID.

WE HAD ANOTHER CLIENT THAT DIDN'T USE US FOR THE GRANT THING, AND SHE PULLED ME ASIDE FOR A MEETING AND SHE WAS LIKE, I HAVEN'T GOT MY CHECK YET. SO I HAD HER GRANT SPECIALIST CALL GLO, AND WE GOT EVERYTHING WORKED OUT, FIGURED WHAT WAS MISSING. SO IT DOES HELP HAVING SOMEONE TO STEWARD THAT PROCESS FOR YOU. SO WE WOULD DO THAT. THE GRANT APPLICATION PROCESS, LIKE I MENTIONED, THE GRANT APPLICATION NEEDS TO BE IN BY THE END OF THIS YEAR.

EACH OF THOSE PIECES, ONCE YOU GET THOSE FUNDS, IT WOULD TAKE BETWEEN 6 TO 12 MONTHS, DEPENDING ON HOW MUCH ENGAGEMENT AND DELIBERATION YOU WANT ON EACH OF THOSE PIECES TO GET DONE.

SO MINIMAL PUBLIC INVOLVEMENT, YOU MOVE REALLY FAST.

[01:05:04]

A LOT OF PUBLIC INVOLVEMENT, YOU TEND TO MOVE A LITTLE BIT MORE SLOWLY.

SO A MONTH TO GET THE GRANT APPLICATION IN. WAIT TILL YOU HEAR BACK, SEE IF YOU GET IT AWARDED.

AND THEN IT COULD BE ANYWHERE FROM 1 TO 2 YEARS TO GET THESE PIECES FINISHED, DEPENDING ON HOW FAST YOU WANT TO MOVE.

SO OUR FOCUS WOULD BE GET THE GRANT DONE. AND THEN, IF THE GRANT GETS AWARDED, THEN WE WOULD START SCOPING FOR THE PRODUCTION OF THIS PRODUCT. SO OBVIOUSLY WE'RE NOT GOING TO LAUNCH INTO THE WORK UNTIL WE FIGURE OUT WHERE WE ARE ON THE GRANT.

OKAY. SO THAT'S KIND OF IT AT A HIGH LEVEL. THESE ARE LIKE THE ACTION ITEMS. SO WE WOULD NEED TO GET STARTED VERY, VERY, VERY SOON, LIKE TWO WEEKS AGO SOON, TO MAKE SURE YOU GET THIS IN ON TIME.

SO AS SOON AS WE ARE ABLE TO RECEIVE EVEN JUST A NOTICE TO PROCEED.

I'VE BEEN ON THE PHONE WITH OUR NATIONAL GRANT SPECIALIST TODAY TO MAKE SURE.

AND SHE WAS LIKE, GET IT AND WE CAN START. SO JUST A NOTICE TO PROCEED IS ENOUGH FOR US FOR NOW.

AND THEN WE WILL NEED AT SOME POINT A COUNCIL RESOLUTION.

SO THAT MIGHT NEED TO BE AN AGENDA ITEM FOR ONE OF YOUR DECEMBER COUNCIL MEETINGS, AND WE CAN WORK ON PUTTING THAT PACKET TOGETHER.

BUT THERE ARE THREE DOCUMENTS. I BELIEVE THAT PART OF YOUR RESOLUTION THAT YOU MADE TODAY MIGHT AUTHORIZE YOU TO SIGN THAT, RIGHT? SO WE MIGHT NOT NEED TO COME BACK, DEPENDING ON HOW THAT RESOLUTION IS WORDED.

I BELIEVE IT'S WORDED IN A WAY TO WHERE YOUR CITY MANAGER CAN DO THAT FOR YOU, WHICH IS WONDERFUL.

AND THEN WE'LL WORK WORK TOGETHER ON PREPARING THE DOCUMENTATION AND GETTING IT FILED.

SO THAT'S KIND OF IT. ALL RIGHT. QUESTIONS, COUNCIL? WELL, WE'LL LOOK FOR A MOTION. I MOVE THAT WE APPROVE RESOLUTION 2025-11-32. ALL RIGHT. SO WE HAVE A MOTION. SECOND.

TO APPROVE THAT RESOLUTION. GOT A SECOND. ANY FURTHER DISCUSSION? ALL THOSE IN FAVOR SAY AYE. AYE. OPPOSED? ALL RIGHT.

SO YOU CAN GET TO WORK ON THAT ASAP. WE LOVE IT.

THANK YOU SO MUCH. ITEM 12. FIRST READING OF AN ORDINANCE TO REPEAL AND REPLACE ORDINANCE 2024-05-10 AND

[12. FIRST READING OF AN ORDINANCE TO REPEAL AND REPLACE ORDINANCE NOS. 2024-05- 10 AND 2010-04-07 REGARDING VEHICLE TOWING AND VEHICLE STORAGE FACILITIES AND PROVIDING FOR NEW PROVISIONS OF CHAPTER 13 OF THE CODE OF ORDINANCES, “TRAFFIC AND MOTOR VEHICLES,” RELATED TO VEHICLE TOWING AND VEHICLE STORAGE FACILITIES REGULATION, FEES, AND PENALTIES. ]

2010-04-07 REGARDING. COUNCIL, THIS ITEM DEALS WITH YOUR TOWING ORDINANCE THAT'S ADMINISTERED THROUGH P.D. WE HAVEN'T DONE ANYTHING, A LOT OF ORDINANCES HAVE BEEN UPDATED OVER RECENT YEARS.

BUT THIS IS ONE OF THOSE THAT WE JUST REALLY HAVEN'T UPDATED IN QUITE SOME TIME.

AND THERE'S BEEN SOME LEGISLATIVE LANGUAGE THAT'S CHANGED OVER THE CYCLES.

THE BIGGEST ISSUE HERE IS STATE LAW PREEMPTS CERTAIN THINGS THAT MUNICIPALITIES CAN AND CAN'T DO AS IT RELATES TO TOWING FACILITIES, TOWING OPERATORS, THAT SORT OF THING. SO CHIEF CAMPBELL BROUGHT THIS TO OUR ATTENTION.

WE'VE DRAFTED A RED LINE AND TURNED THAT RED LINE INTO A DRAFT THAT'S IN YOUR PACKET HERE TONIGHT UPDATING THE TOWING ORDINANCE.

WE WOULD BE ASKING TO REPLACE WHAT'S THERE WITH A WHOLE NEW ORDINANCE.

THE PURPOSE HERE IS TO OBVIOUSLY PROTECT OUR RESIDENTS AND VISITORS FROM FOLKS THAT ARE COMING FROM A LONG DISTANCE AWAY TRYING TO TOW VEHICLES OUT OF THE CITY OF DECATUR.

WE WANT TO MAKE SURE THERE'S SOME PROTECTIONS THERE. WE WANT TO BE TRANSPARENT WITH OUR FEES AND FINES.

AND THEN, OF COURSE, THE BIGGEST ISSUE HERE, IN MY OPINION, IS THAT WE WANT TO ALIGN OURSELVES WITH WHAT STATE LAW ALLOWS US TO BE OVERSEEING. AND SO THAT'S KIND OF THE DRIVER HERE IS MAKING SURE THAT WE'RE COMPLIANT WITH STATE LAW.

SO OBVIOUSLY YOU GUYS ARE VERY FAMILIAR WITH HOW AN ORDINANCE WORKS.

WE'VE GOT A DRAFT IN YOUR PACKET HERE TONIGHT THAT YOU CAN BREEZE THROUGH AND GIVE US FEEDBACK ON.

WE WANT TO TAKE ANY FEEDBACK THAT YOU HAVE. INCORPORATE IT INTO THAT DRAFT THAT WE HAVE WORKING.